You are viewing a preview of this job. Log in or register to view more details about this job.

Certification Specialist (217851)

Kansas Department of Health & Environment
Email

Job Title: Certification Specialist 

Job ID: 217851

Location: Shawnee County

Job Posting Closes: September 28, 2025

 

Kansas Department of Health and Environment:  

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans. 

Verification of identity and employment eligibility to work in the United States is required by federal law.  For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9.   KDHE does not provide sponsorships for this position.

E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.

http://www.kdhe.ks.gov/

 

About the Position

  • Who can apply:  Anyone (External).
  • Classified/Unclassified Service: Unclassified
  • Full-Time/Part-Time: Full-Time
  • Regular/Temporary: Regular
  • Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
  • Eligible to Receive Benefits: Yes
  • Veterans' Preference Eligible: Yes
  • Sponsorship:  KDHE does not provide sponsorship for this position.

 

Compensation: 

  • Hourly Pay Range:  $17.78

 

Employment Benefits

  • Comprehensive medical, mental, dental, vision, and additional coverage
  • Sick & Vacation leave
  • Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
  • Paid State Holidays (designated by the Governor annually)
  • Fitness Centers in select locations
  • Employee discounts with the STAR Program
  • Retirement and deferred compensation programs

 

Visit the Employee Benefits page for more information… 

 

Position Summary & Responsibilities

The position (K0227863)

The Kansas Department of Health and Environment has a Certification Specialist opening in Topeka. The incumbent in this role will learn the daily duties of the Information Request Unit including but not limited to opening mail and marking it up correctly, answering phone calls on the AWS system and mailing out certificates.

 

Job Responsibilities may include but are not limited to the following:

 

Must learn the daily duties of the Processing Unit including but not limited to print orders, match certificates to receipts, check eligibility, trim certificates and index older certificates.  Must also learn the daily duties of the Customer Service Unit including but not limited to keying requests in the point-of-sale system, assist customers with kiosk orders and verify eligibility of customers.

Must learn processes for special projects for various units within the Office of Vital Statistics. Perform duties associated with special project independently, requesting assistance as needed.

 

Qualifications

Education:  

  • High School, GED

Licensing & Certification:

  • Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.         

Minimum Qualifications:  

  • Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:  

  • Mail room/mail sorting experience.
  • Experience handling customers by phone.
  • Experience with confidential information.
  • 1 year of experience in office support/clerical work.
  • Strong oral and written communication skills.
  • Customer service experience.
  • Proofreading, editing, attention to detail.
  • Word, Excel, PowerPoint, Access.

Post-Offer, Pre-employment Requirements:  

  • In accordance with K.S.A. 65-2402(b), any person offered a position of employment in the Office of Vital Statistics will be required to be fingerprinted and to submit to a state and national criminal history record check for the purpose of identification verification and the determination of the applicant's eligibility to perform tasks within the Office of Vital Statistics.
  • Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

 

Recruiter Contact Information

  • Name: Ashley Webb
  • Email: Ashley.Webb@ks.gov 
  • Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612 
  • Please include the Job ID number when emailing. 

 

Job Application Process:  Only applications submitted within our State of Kansas Careers Portal will be considered. 

 

  • First Sign in or register as a New User at https://admin.ks.gov/offices/personnel-services/jobs 
  • Complete or update your contact information on the State of Kansas Careers Portal > My Contact Information page. *This information is included on all your job applications.
  • Upload required documents listed for each specific job posting. 
  • Start your draft job application, upload other required documents, and submit when it is complete.
    • Manage your draft and submitted applications on the Careers> My Job Applications page.
  • Check your email and My Job Notifications for written communications from the Recruiter.
    • Email – sent to the Preferred email on the My Contact Information page.
    • Notifications – view the Careers> My Job Notifications page.

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions."