Account Management Assistant
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Develops and maintain strong, long-lasting client relationships.
- Balances and prioritizes multiple projects within tight deadlines while paying strict attention to detail.
- Serves as a trusted advisor to clients and become an irreplaceable piece of the client’s business.
- Develops strong, trusted relationships with HSP staff.
- Demonstrates ability to communicate effectively.
- Exceptional organizational skills.
Account Management Department:
- Prepare and distribute meeting agendas
- Assist with quarterly and yearly client planning, including projections, budgeting and mail volume
- Arrange Client Christmas gifts and cards, as well as other special occasion gifts
- Assist with sponsorships, travel arrangements, client meetings, etc. as needed
- Assist on two or more client accounts
- Proofread copy and send to client for approval
- Manage planning calendars
- Other tasks as needed
Management Support
- Coordinate Creative Strategy Meetings
- Set agenda, attend meetings, take and distribute notes following meeting
- Help with preparation for management and client health meetings
- Assist with hiring, interviewing, and onboarding new employees
- Organize and submit a monthly expense report
- Track and record employee expenses quarterly to compare with set budget
Business Development
- Prepare marketing materials and proposals for potential client meetings
- Manage contracts and onboarding protocol for new clients
Capitol Hill House/Event Planning
- Plan and execute events at our company-owned townhouse in D.C.
- Arrange catering, drinks, theme (if applicable) and miscellaneous details prior to event
- Form guest lists and track RSVPs leading up to each event
- Keep track of house inventories and order new supplies when needed
- Act as liaison for house schedule
Miscellaneous
- Assist with the development and implementation of HSP’s social media strategy
- Help with award submissions, if needed
Education/Experience:
BA/BS degree or equivalent, preferably in political science, advertising, or marketing.