Project Accountant
The Project Accountant position supports the local operations Area Management, Accounting Manager and Project Accountants. The primary responsibilities of this position will be providing support for all facets of project and contract financial management. This includes, but is not limited to, ensuring accurate contract documentation, contract monitoring and maintenance and contract administration during various stages of a contract life cycle. This position may also include assisting with the accurate and timely review and processing of employee timesheets, employee expense reports, accounts payable, billing and accounts receivable, internal cost recovery (postage, mileage and equipment) and various other accounting and financial management functions. This position assists the local operations accountants and follows practices and procedures in accordance with HDR policies, HDR best practice processes, HDR accounting principles and federal government compliance standards.
Primary Responsibilities include Cross-Functional Project Financial Support:
- Responsible for creation of accurate client invoices in compliance with contract terms and accounting schedule.
- Enter project budget and funding based on information included in the contract documents and provided by Project Managers.
- Assist with research for local operations accountant manager and project accountants regarding project financial status
- Responsible for client invoicing, supporting collections management and project budgeting
- Ensure project accounting files have appropriate documentation and project reconciliation
- Collaborate with Project Managers, Project accountants, and Project Coordinators to resolve outstanding A-R issues & confirm documentation of collection activities
- Assist multiple project accountants and other staff on a daily basis
May also fill in as a backup for General Accounting Functions:
- Perform Accounts Payable functions relative to HDR accounts payable procedures, including:
- Processing vendor invoices to the corporate finance and accounting group
- Review and assist in processing Accounts Payable transactions for sub consultants
- Manage corporate credit card transactions & on-demand check requests
- Research and communicate release of subconsultant payments to corporate finance & accounting group
- Account for Seminars & Conferences for both in-house and external events
- Perform internal cost recovery functions for billable project charges of vehicles & equipment
- Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
- Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
- Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures
Required Qualifications
- 2-Yr Associates Degree in Business or Accounting, 4-Yr Bachelor’s degree preferred
- Minimum 2+ years accounting experience
- Oracle EBS experience a plus; highly proficient with MS Office applications
- Accounting experience in A/E/C industry desirable
- Must be self-motivated, well-organized, detail-oriented and able to work well independently and as part of a team
- Requires personable and professional face-to-face, telephone and email communications
- Ability to properly handle sensitive and confidential information and work with a broad range of individuals throughout HDR
Preferred Qualifications
• Bachelor's degree in Accounting