Public Disclosure Coordinator - Forms & Records Analyst 3
The Opportunity:
The Washington State Department of Transportation (WSDOT) is currently hiring a Public Disclosure Coordinator in the Public Disclosure Unit of the Risk Management and Legal Services Division. This position will be stationed in Seattle's Pioneer Square and is responsible for processing public disclosure requests according to governing laws, regulations and WSDOT policy.
If you possess a working knowledge of the Washington State Public Records Act and you are an excellent communicator with the ability to function effectively in a demanding, fast-paced and stressful environment, then you are encouraged to apply.
At WSDOT, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace. To learn more, please watch the following video: Why WSDOT?
This position will perform the following work:
- Process public records requests by acknowledging requests, communicating with requestors to obtain clarification as needed, coordinating with agency staff to locate and collect responsive records, apply exemptions as warranted, and provide records to requestors.
- Consult and provide guidance to department staff and management on the requirements of the Public Records Act, RCW 42.56, and agency procedures.
- Communicate effectively to assist a wide variety of internal and external customers at all levels of authority.
- Act as an agency point of contact and subject matter expert with regards to questions and guidance about public disclosure.
- Interpret Washington State Public Records Act, RCW 42.56, rules and regulations for internal and external customers.
- Maintain a comprehensive understanding of the statutes and case law governing public records.
- Utilize the departments web based Public Disclosure Request Center to accurately process and track the progress of requests.
Position Requirements:
- Working knowledge of and the ability to interpret the Washington State Public Records Act, RCW 42.56.
- Ability to understand and apply the legal statutes governing the Records Management Act, RCW 40.14.
- Advanced proficiency with personal computers with Microsoft Office applications including Word, Excel, Outlook and Adobe.
- Ability to function effectively in a demanding, fast paced, stressful environment and meet deadlines while maintaining excellent customer service skills, and a professional attitude.
From the hiring managers perspective it is desired that the ideal candidate will also have:
- Bachelor's degree in business administration or related field.
- Working knowledge of records management systems, applications, and use of filing systems and equipment.
- Working knowledge of a Public Disclosure Tracking system or database.
- Ability to type accurately and apply correct punctuation.
- Ability to accurately type emails, narratives, memos, and content containing legal verbiage.
- Ability to communicate with the public on a professional level.
- Working knowledge of archiving records in electronic and/or paper format per the retention schedule.
How to Apply:
Applications for this recruitment will be accepted electronically. Please click on the large "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile. To be considered for this position you will need to answer the supplemental questions as well as attach a cover letter and resume. Your cover letter should describe how your experience, training and education make you a viable and competitive candidate for this position.
Contact us:
For inquiries about this position, please contact Erik Lunke at lunkee@wsdot.wa.gov. Please reference recruitment number 19DOT-HQ-04385.
WSDOT is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSDOT does not use the E-Verify system. For more information, please visit https://www.uscis.gov/.