Assistant, Strategic Planning & Operations
Summary of Position:
Lionsgate is seeking an experienced full time Executive Assistant to support both the Chief Operating Officer (COO) of the Motion Picture Group as well as the SVP, Strategic Planning & Operations (SP&O). This position requires an ability to interact with staff at all levels in a fast-paced environment, often under pressure, while remaining flexible, proactive, resourceful and efficient with a high level of professional etiquette, common-sense and confidentiality. Ideal candidates will be interested in a career in entertainment business finance, strategy or operations.
Responsibilities:
- Provide critical support to the COO, Motion Picture Group and SP&O department by handling advanced level administrative duties, performing confidential assignments, and coordinating day-to-day operations.
- Manage two demanding executive calendars which includes, but is not limited to: all travel and meeting arrangements, making/confirming reservations, detailed driving/parking instructions, special event RSVPs, and all logistical preparations.
- Facilitate communications for the COO which involves rolling calls, updating contacts, and responding to internal and external inquiries.
- Adhere to company protocol while flagging and monitoring the approval flow for incoming travel authorizations and expense reports from the Motion Picture Group.
- Responsible for the administration and organization of materials submitted by multiple sources to be presented to Lionsgate’s C-Suite executives, investors and potential partners.
- Create and maintain effective filing systems, databases, timeline tracking resources, and meeting agendas to ensure the SP&O department runs at highest efficiency.
- Complete ad-hoc assignments by determining priorities, managing timing, cooperating with others, troubleshooting, with the aptitude to make instantaneous adjustments.
Experience & Skills:
- 1-2 years prior relevant experience, supporting Senior-Level Executives.
- Bachelor’s Degree from an accredited university preferred.
- Passion for the business of entertainment with an interest in a career in finance/strategy/operations.
- Proficiency in the use of Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat as well the ability to quickly learn new software technology.
- Excellent oral and written communication skills to concisely and confidently interact with high-level executives.
- Ability to maintain strict confidentiality, exercise significant discretion and ethical judgment.
- Demonstrate superior organizational skills with a devotion to detail.
- Exerts a self-starter demeanor with a boundary-less (no task too big or small) approach to working within a team.
- Must be able to work extended hours if needed (i.e. may include weekends).
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, covered veteran status, gender, sex, age, sexual orientation, genetic characteristic, or membership in any other class protected by applicable law. The employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.