Billing Assistant- Kansas City, Missouri
The Billing Assistant is responsible for assisting with the invoicing process for assigned clients, including issuing accurate client invoices and support documents pursuant to contractual terms and conditions, coordination of project manager approvals and submission to client.
- Follow invoicing requirements, formats, rates, charges and submission requirements for client invoices.
- Generate invoices on a daily basis for various engineering and construction contracts. Follow department procedures for invoice generation, quality, review and timely billing.
- Coordinate the review and approval of invoices with internal project managers.
- Verify the accuracy of invoice calculations.
- Compile expense reports, timecards, supplier invoices and other documentation as back-up that is to be submitted to the client with the invoice.
- Responsible for submitting invoices via US Postal mail, FedEx, email and or external electronic invoicing programs in a timely manner.
- Follow up with project managers regarding unbilled work in progress and project status.
- Responsible for inputting payment upon client invoice payment.
- On a monthly basis; file invoices and contracts.
- All other duties as assigned.
Qualifications
- Bachelor’s degree in Business, Accounting, Finance or related field. Applicable experience may be substituted for degree requirement.
- Previous Oracle experience preferred.
- Experience in engineering/construction industry preferred.
- Intermediate skills using Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
- Self-starter, proficient in time management to handle deadline pressure and multiple assignments simultaneously.
- Excellent attention to detail and organizational skills.
- Strong interpersonal skills and ability to work collaboratively in a team environment.
EEO/Minorities/Females/Disabled/Veterans
Job Accounting/Finance
Primary Location US-MO-Kansas City
Schedule: Full-time
Travel: No