You are viewing a preview of this job. Log in or register to view more details about this job.

Forms and Records Analyst 2

Washington State Department of Ecology
Email
Keeping Washington Clean and Evergreen

The Hazardous Waste and Toxics Reduction Program in Lacey, WA is currently looking for a Forms and Records Analyst 2. This position is the Public Disclosure Coordinator for the HWTR program and coordinates, retrieves information for, responds to, and provides consultation to management regarding public records requests under the Public Records Act. This position is also responsible for forms and records management for the Program and ensures compliance with State records management statues.

We are looking for applicants who possess outstanding organizational abilities, experience in Public Disclosure and Records Management, and the ability to work with a variety of internal and external customers to provide a high level of customer service.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.
To learn more about Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

 
Local efforts... Diverse people... Statewide impacts
 
Duties 

What does the program do?

The HWTR Program enforces many of Washington's toxics laws. This includes hazardous waste laws that Washington businesses, both large and small, must follow. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, manage cleanup sites, and test consumer products for toxic chemicals.
 

What does this position do?

The successful candidate for this position will provide guidance to HWTR management and staff at Ecology headquarters regarding Records Management and Public Disclosure. This will be accomplished by fully understanding Ecology Records Management and Public Disclosure policies and procedures, utilizing problem solving techniques, and communicating with a variety of people, both within the agency and with the public.
 
As the HWTR's Public Disclosure Coordinator, key activities include:
  • Receiving, reviewing, clarifying, processing, and responding to public records requests according to the Washington State Public Records Act.
  • Working with management, staff, other coordinators and attorneys to coordinate searches for records.
  • Providing consultation to management and staff on responses to public records requests.
  • Educating employees on public disclosure procedures and regulations.
 
As HWTR's Records Information Management Coordinator, key activities include:
  • Implementing processes and practices for maintaining the program's files in accordance with state statutes and retention schedules.
  • Educating management and staff on records management procedures and regulations.
  • Training staff and management in developing, organizing, and maintaining paper and electronic files using proper records management procedures.
  • Coordinating the program's management of its central files, ensuring that files are labeled appropriately, lists of stored records are up-to-date, and record inventories are performed regularly.

In addition, this position provides a small amount of administrative support to the program by serving as back-up to the Secretary Senior. In this capacity, key activities include:
  • Providing assistance with Reception duties.
  • Providing back-up as Purchasing and Supply Coordinator.
  • Serving as back-up Time Accounting Coordinator.

As this position includes administrative back-up duties, the work schedule is non-negotiable. Work hours are 8am – 5pm, Monday through Friday. Lunch break is scheduled at 1pm – 2pm.


This recruitment will remain open until filled. The initial screening will be May 28, 2019.  In order to be considered for the initial screening, please submit an application on or before May 27, 2019. The agency reserves the right to make an appointment any time after the initial screening date.


 
Qualifications


Required Qualifications:
 
An Associate's degree in business administration, accounting, industrial engineering, or a related field, AND one year of experience in records management that utilizes records retention procedures for both paper and electronic files

OR

High school graduation or equivalent AND three years of experience in records management that utilizes records retention procedures for both paper and electronic files
 
AND
  • Experience with Microsoft Office products, including Word, Excel and Outlook.
  • Demonstrated ability in attention to detail.
  • Strong organizational skills.
 
 
Desired Qualifications:
 
  • Two years of experience in a progressively responsible work environment involving public contact.
  • Familiarity with State of Washington records retention schedule and procedures.
  • Experience in providing clerical and technical support to staff and management.
  • Experience in fiscal operations such as bookkeeping or accounting.
  • Experience with owner level duties in SharePoint.
  • Experience in reception.
  • Experience with WebEx software.
  • Experience in purchasing, following set procedures.
  • Experience with time accounting functions.
 
Why work for Ecology?
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.
A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.
Ecology employees may be eligible for the following:
 
Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
 
*See the Benefits tab in this announcement for more information
Supplemental Information
 
Application Instructions:
 
In order to be considered, applicants MUST include the following documents as an attachment to their application:
  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
  • A resume outlining your professional experience.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."


Other Information:
 
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Cheryl Blackburn at: cheryl.blackburn@ecy.wa.gov. Please do not contact Cheryl to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.