Program Coordinator, Office of the President and CEO
IREX is searching for an energetic, reliable, and detail-oriented Program Coordinator (PC) to support the President and CEO and the Board of Governors. The PC will be responsible for performing several administrative, logistical and project management duties. The ideal candidate is highly self-motivated, organized, professional, and capable of managing competing priorities in a fast-paced environment. Excellent writing skills as well as the ability to conduct directed research on issues related to international development is required.
General Duties
- Ensure the smooth daily operations of the Office of the President, and manage information flow in a timely and accurate manner;
- Coordinate and maintain the President’s schedule of internal and external meetings including scheduling, briefing material preparation and coordination, and follow-up as requested;
- Act as the point of contact among executives, employees, clients and other external partners;
- Make travel and accommodation arrangements;
- Draft and format information for internal and external communication – memos, emails, presentations, and reports;
- Conduct research and write memos, reports, presentations and other materials for internal and external communication;
- Take minutes during meetings and write analytical summaries;
- Manage expense reporting and procurement for Office of the President;
- Maintain organizational memberships;
- Manage events, as needed, including invitations, venue selection, and catering arrangements;
- Manager special projects, as assigned;
- Other support duties as needed.
Project-specific Duties
- Provide support and coordination for the IREX 2025 strategic planning process, including scheduling, note taking and records management, as well as research and analysis;
- Provide support and coordination for the IREX Board of Governors, including planning and executing full board and committee meetings, taking meeting minutes, maintaining all board records, and assisting in managing the board's overall agenda and workflow;
- As needed, collaborate with senior managers, staff at all levels of the organization, and external stakeholders to manage a portfolio of special projects and initiatives.
Skills and Experience
- Bachelor’s degree in international development, international relations, business, communications, or related field;
- Some relevant experience required;
- Demonstrated experience with financial tracking and budget management preferred;
- Demonstrated ability to think critically and anticipate challenges;
- Excellent communication skills with demonstrated cross-cultural sensitivity and professionalism in written correspondence and report writing;
- High emotional intelligence and tonal awareness to maintain confidentiality and discretion in personal interactions and written communication;
- Ability to work independently and as a team member, with consistent ability to take initiative;
- Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy and attention to detail, including the ability to prioritize in a fast-paced working environment;
- Excellent ability to remain flexible while adhering to strict deadlines;
- Excellent writing and editing skills;
- Excellent presentation and interpersonal skills;
- Strong working knowledge of Microsoft Office software;
- Speaking, reading, and writing proficiency in English.
APPLICATION
To apply, please upload a file that includes
- a resume;
- a cover letter, including your salary range requirements; and
- a professional or academic writing sample (1-2 pages).
Applications without a cover letter and writing sample will not be considered. Applications will be reviewed on a rolling basis until the position is filled.