19-63- Accounts Payable Accountant (Accountant I / II)

Performs entry-level to routine (journey-level) accounting work. Ensures accounting records and files related to accounts payable invoices are maintained accurately, invoices are processed timely, and payable contract amendments, extensions, etc., are reviewed for accuracy and consistency with state accounting guidance and agency record keeping methodologies. Responsible for tracking invoices into the expenditure log and routing appropriately. Serve as back-up in assisting with the processing of agency accounts payable operational transactions including travel. Assists with other disbursement as requested by management. Provides general support on special projects as assigned. May train others. Works under close to moderate supervision with minimal to limited latitude for the use and initiative and independent judgment. Reports to the Manager of the Payroll, Accounts Payable, Travel & Revenue Department.

·        Processes payments.

·        Tracks and monitors balances of contracts and/or purchase orders.

·        Inputs accounting entries into Micro Information Products (MIP), Uniform Statewide Accounting System (USAS) and Texas Trust Portal (TTP).

·        Responds to vendor customer service needs or internal staff regarding payment issues.

·        Reconciles contract balances.

·        Serves as accounts payable and travel backup and provides assistance as needed.

·        Maintains invoice log.

·        Maintains contract logs and files.

·        Ensures vendors are accurately set up in Taxpayer Identification Number System (TINS) documentation.

·        Reviews and records routing contracts.

·        Coordinates coverage of functions related to individual job responsibilities prior to requesting time off.

·        Participates in independent job-related research and demonstrate initiative when seeking solutions to issues.

·        Composes a centralized work manual for tasks and responsibilities.

·        Maintains confidential and sensitive information.

·        Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.

·        Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.

·        May be required to operate a state or personal vehicle for business purposes.

·        Performs other duties as assigned.        

·        Graduation from an accredited four-year college or university with major coursework in Finance, Economics, Accounting, Business Administration

·        Accountant I - One year of accounting and financial operations experience.

·        Accountant II - Three years of accounting and financial operations experience.

·        Relevant education and experience can be substituted on a year-for-year basis.

Preferred Qualifications

·        Previous Texas of State government accounting experience.

·        Knowledge of local, state, and federal laws and regulations relevant to Accounting department; and of the principles and practices of public administration.

·        Knowledge of or experience with accounting software such as MIP, USAS, MS Excel, CAS, and TTP.

·        Knowledge of and experience with State of Texas payment processing.

·        Skills in using Microsoft Office programs such as Word, Excel, and Access.

·        Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.

·        Ability to work accurately and independently with numerical details in a high-volume setting.

·        Ability to communicate effectively both verbally and in writing.

·        Ability to work efficiently and independently in a dependable, organized and productive manner to arrange workload plans to meet schedules and deadlines.

·        Ability to streamline processes, provide ideas and feedback for improvement.

·        Ability to resolve issues with payment processing.

·        Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.

·        Ability to make mature, objective decisions and identify areas of potential problems.

·        Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.

·        Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.

·        Ability to perform assigned duties and improve work habits and/or output.

·        Ability to complete assigned work, on time, neatly and with infrequent errors.

·        Ability to interpret policies, procedures, and regulations.

·        Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.

·        Ability to work and cooperate with others in a team environment.

·        Ability to manage multiple tasks.

·        Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.

·        Ability and willingness to travel 5% of the time, primarily within the State of Texas.

·        Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.

·        Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.

·        Ability to train others.