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Accounting Assistant


Key Responsibilities

Accounts Receivable

  • Rent administration including account reconciliation, collections, deposits and posting of cash receipts into the accounting system

  • Prepare and maintain all tracking schedules, logs, and reports as required

  • Preparation of tenant charge back invoices including utilities, year-end adjustments, tenant charge-backs and entry into Yardi/MRI

  • Prepare correspondence and draft notices to tenants as required

  • Review monthly commercial billing and rent roll to ensure accuracy for billing

  • Maintain accurate tenant contact and/or lease information in Yardi tenant database

  • Investigate and resolve accounting and billing issues


Accounts Payable

  • Processing invoices, scanning/entering into AvidXchange or accounting system and preparing checks for mailing for selected properties

  • Enter, update and maintain accurate tenant lease information in Yardi tenant database

  • Investigate and resolve accounting and billing issues

  • Maintain vendor files, W-9s and assist with 1099s.


Other

  • Assist in the preparation of monthly reports to owners

  • Recording transactions via Journal Entry

  • Maintaining balance sheet schedules.

  • Maintain schedule of up to date insurance certificates for all tenants and trades


Qualifications

  • Minimum of 2 years experience in an office environment

  • Associate Degree in Business or Accounting required: BA preferred

  • Proficiency in Microsoft Word, Excel, Outlook and Access

  • Experience with accounting software a definite plus

  • Ability to meet deadlines, prioritize tasks and work well under pressure

  • Strong communication and interpersonal skills

  • Exceptional problem solving and attention to detail