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Director of Programming

Main Responsibilities
PROGRAMMING Determine the programming slate in partnership with the executive director and program manager(s).  Programming slate includes year-round sports leagues, clinics and camps; quarterly college visits; leadership development program; equipment drives; the MVP holiday party and more. Once the slate is determined, you’ll schedule practices and clinics with a variety of indoor and outdoor facilities.

Recruit, hire, manage relationships and conduct training with interns, coaches and site supervisors so they can properly run our programs in a way that is safe, fun and educational for our participants. Ensure that our team is prepared to deliver a high-quality experience for every program we deliver to the communities we serve, involve seeking assistance from the executive director if needed. Ensure that the coaches and supervisors are keeping track of their hours and working towards their goals and objectives. Submit payment via PayPal to OOD team at the end of the season.

Will be responsible for attending all OOD clinics as the lead representative for the organization to support the site supervisors and coaches.  During these practices you’ll be in charge of making sure everything is running effectively and efficiently to the standards of OOD.

Recruit volunteers for practice before the start of each season, communicate with and manage them during the season and execute retention strategies to ensure they remain engaged with the organization.  Identify and implement strategies to ensure an ongoing pipeline of great volunteers who could potentially coach into our coaching database.

Negotiate, place and pick up orders on behalf of the organization with a variety of local and national vendors, including print shops, sporting goods stores, other non-profits and a variety of other organizations. Organize and manage the materials, transportation vehicle(s), snacks/meals and equipment so they are ready for our weekly clinics.

Keep track of program participant and volunteer participation, information and statistics in our database for reporting and strategic reasons.

MARKETING Promote OOD to and communicate with a variety of community stakeholders via email, website and social media.  Clearly and simply communicate with, promote OOD programs to, and collect feedback from parents of participants via text, email, social media, online newsletters and in-person.

Write and distribute press releases in order to increase public awareness of our organization.  Write, design and distribute marketing content to parents of participants in order to increase attendance.  Create other marketing materials as needed.

Schedule meetings with other non-profits, companies, organizations, community committees and professionals that can help OOD with mentorship, volunteers, promotion, funding or have the resources to help our organization in the future.

Always presented appropriately to enhance OOD’s visibility and image in the community.

FUNDRAISING Assist with the planning for OOD’s annual fundraising events and be on-site in a leadership role for the event.

OTHER Plan, attend and contribute to board meetings every other month.

As an integral part of the OOD team, responsible for assisting with day-to-day responsibilities as requested by the executive director or according to the approved action plan as they pertain to OOD.  This includes planning leagues, helping the executive director adhere to the project program budgets, identifying opportunities to cut costs, improving the quality of programming and finding donations.

Help develop the best procedures for this position as position evolves and enhance the position’s documents outlining this position in detail that someone else can use to step in as needed for future or in case of absence.

  • Excellent organization and project management skills
  • Expected to work after typical business hours and some extended hours during busy seasons, but work hours will be flexible
  • Ability to arrange meetings, programs and events as necessary
  • Proven ability managing many details, many with competing priorities and deadlines
  • Provides stellar communication to staff, volunteers, attendees/parents, and vendors through regular email communications, phone calls and using other communication resources as deemed appropriate
  • Excellent writing skills for a variety of formal and informal pieces
  • Demonstrated ability to effectively and diplomatically work with everyone, including children and families
  • Ability to work with little direction
  • Great problem-solving ability in complex situations
  • Provides direction, suggestions and ideas to improve processes and provides new ideas to standardize systems and areas that could be streamlined and simplified when appropriate
  • Amazing attention to detail
  • Willingness to come up with new ideas and implement them independently after approval and feedback
  • Strong work ethic that is proactive, self-motivated and accountable
  • Traveling throughout central Iowa required to get materials and equipment
  • Driver’s license, good driving record and vehicle for transportation
  • Full mobility and can lift equipment up to 40 pounds
  • Other duties as assigned

Reporting, Hours & Compensation
  • Reports to the executive director
  • Employee expected to work full-time for OOD
  • Compensation package will be commensurate with previous experience and skills
  • Employer will provide reasonable accommodations for employee working environment