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Forms and Records Analyst (Forms and Records Analyst 2)

Washington State Department of Ecology
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Keeping Washington Clean and Evergreen

The Environmental Assessment Program (EAP) is looking to fill a Forms and Records Analyst (Forms and Records Analyst 2) position. This position is located in our Headquarters building in Lacey, WA.

This position will interact with the agency's Records and Information Management Lead and Information Governance Manager, the PMA, and the EAP administrative support team. The position will also interact with the EAP management team, EAP staff, other program/facilities staff, and the general public.

We are seeking individuals who are detail oriented and possess great communications skills. The successful applicant will be a top-performing employee who embodies integrity, customer service excellence, visionary leadership, collaboration and teamwork.

As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.
To learn more about Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

 
Local efforts... Diverse people... Statewide impacts


 
Duties
 
 

Ecology's mission is to protect, preserve, and enhance Washington's environment, and promote the wise management of our air, land, and water. Ecology's goals are to prevent pollution, clean up pollution and support sustainable communities and natural resources.

The mission of the Environmental Assessment Program (EAP) is to measure, assess, and communicate environmental conditions in Washington State. 

Some of the key work activities of the Forms and Records Analyst include:
  • Responds to public disclosure requests from staff, other governmental agencies, and the public.
  • Develops and maintains paper and electronic files and records management systems.
  • Coordinates with Program and Agency Records Officer on the review and development of record retention schedules and records disposition.
  • Provides professional forms and records management services to the program.
  • Supports the Operations Center.
  • Responds to Public Disclosure Requests in a timely and efficient manner.
  • Determines proper disposition of records – archival and non-archival.
  • Monitors litigation holds of EAPs records.
  • Performs secretarial work when needed.
  • Manages and organizes the central file room.
  • Solves very complex public disclosure requests (at times).
  • Clarifies to staff about records retention schedules.

You could be a good fit for this position if you are organized, analytical, highly detail oriented, enjoy serving the public and are looking for an opportunity to furthering your career in the forms and records series. The Environmental Assessment Program is a program of very diverse, creative, and goal focused individuals.
 
Note: This position handles Public Disclosure which includes dealing with challenging customers/situations at times.

As this position includes administrative back-up duties, the work schedule is non-negotiable. Work hours are 8am – 5pm, Monday through Friday. Lunch break is scheduled at 12:30pm - 1:30pm.

This recruitment will remain open until filled. The initial screening will be December 20, 2019. In order to be considered for the initial screening, please submit an application on or before December 19, 2019. The agency reserves the right to make an appointment any time after the initial screening date.

Please do NOT include your salary history. Wage/Salary depends on qualifications or rules of promotion, if applicable.

 
Qualifications


Required Qualifications:
 
An Associate's degree in business administration, accounting, industrial engineering, or a related field.

OR

High school graduation or equivalent AND three years of experience in records management that utilizes records retention procedures for both paper and electronic files.
 
AND

Experience with handling confidential information, ability to discern/recognize confidential issues and the ability to keep matters confidential when appropriate.
 
 
Desired Qualifications:
 
  • Two years of experience in a progressively responsible work environment involving public contact.
  • Familiarity with State of Washington records retention schedule and procedures.
  • Experience in providing clerical and technical support to staff and management.
 
Why work for Ecology?
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment.
A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.
Ecology employees may be eligible for the following:
Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. See https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.
*See the Benefits tab in this announcement for more information
Supplemental Information
 
Application Instructions:
 
In order to be considered, applicants MUST include the following documents as an attachment to their application:
  • A cover letter describing how your experience, skills and abilities meet the required qualifications of this position.
  • A resume outlining your professional experience.
Please do NOT include your salary history. Wage/Salary depends on qualifications or rules of promotion, if applicable.

Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile's resume text field.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including "please see resume" may disqualify you from further consideration.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources at (360) 407-6186.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on "Look for Jobs" and select Dept. of Ecology under the "Department" search list. Click "Apply Search."


Other Information:
 
If you need assistance applying for this job, please call Human Resources at (360) 407-6186 or e-mail careers@ecy.wa.gov. Please do not call this number or send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile's main page.

If you have specific questions about the position, please email Tara-Lyn Poole at: Tara-lyn.poole@ecy.wa.gov.  Please do not contact Tara-Lyn to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.