Administrative Assistant (Land Use, Planning, & Zoning)

Provides clerical and administrative assistance to the department. Responsible for overseeing and coordinating all clerical/secretarial functions of the department. Performs a variety of clerical, typing, filing, and accounting tasks associated with the work of the Land Use, Planning, and Zoning department. 

·        Basic everyday living skills.

·        Ability to type with reasonable speed and accuracy.

·        Ability accurate accounting and understand computer operations, including Microsoft Word, Excel, Access, Power Point, and Outlook.

·        Ability to work cooperatively with other staff members and the general public.

·        Must have the ability to take the initiative and be a self-starter, including being able to work with little or no direct supervision.

·        Must be tactful, courteous, helpful, and friendly.

·        Ability to handle confidential information in a professional manner.

·        Must have a working understanding of the organization, structure, and functionality of Land Use Ordinances.

QUALIFICATIONS:

EDUCATION: Minimum an Associate’s degree in office administration or similar program from a two-year technical college is required. 

EXPERIENCE / JOB KNOWLEDGE: A minimum of two years working experience in a zoning/land use administration and enforcement environment is preferred. 

Any equivalent combination of education and training that provides the essential knowledge, skills, and activities will be considered.

PHYSICAL DEMANDS: Over 75% of the time is spent sitting, hearing, using near vision, and low and medium fingering for typing. About 25% of the time may be spent talking, walking, reaching, and low handling, i.e. picking up files, etcetera. 10% of the time may be spent standing, stooping, climbing, low lifting and carrying, and low pushing/pulling. In unusual situations, kneeling, crouching, bending, twisting, reaching, feeling, low handling, high fingering, and medium lifting, carrying and pushing required.

ENVIRONMENTAL DEMANDS: 100% of the time is spent indoors.

Management’s assignment of essential functions is not designed to limit the manner in which duties may be accomplished. Management shall comply with all applicable workplace laws and shall communicate with any employee with a disability to determine the availability of a reasonable accommodation(s) to allow the employee to perform the essential functions of the job.

This is a public service position and the employee is required to be courteous, cooperative, and respectful at all times with the public and clients; also establish and maintain a courteous and cooperative and respectful working relationship with other employees, supervisors, and public officials.

This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions, and needed skills. It is not intended as a complete list of job duties, responsibilities, and/or essential functions. This description is not intended to limit or modify the rights of any supervisor to assign, direct, and control the work of employees under supervision. The county retains and reserves any and all rights to change, modify, amend, add to or delete from, any section of this document as it deems, in its judgement, to be proper.