COVID-19 Temporary HR Assistant

Rate of Pay: $10.00 - $12.00 Hourly

The City of Ames is currently seeking to fill a COVID-19 Temporary HR Assistant for COVID-19 case investigation and contact tracing and COVID-19 leave form processing. This temporary assignment is expected to last from November 2020 - May 2021, however the timeline may be adjusted based on need. Interested candidates must be willing to commit to working four to five days per week and approximately 20 hours per week. Depending on the need of the student, the position may have flexibility during finals week and school breaks.

Under the supervision of the Health Promotions Coordinator this role is responsible for responding to employee and supervisor inquiries regarding COVID-19 cases and will be responsible for reviewing all initial case information. The candidate will also be responsible for identifying and interviewing contacts; entering information into a tracking system and working with supervisors to communicate possible COVID-19 exposure. The candidate will communicate information to employees and supervisors regarding COVID-19 leave and track hours of leave used and form completion and provide additional assistance as needed in our team environment. The student will apply educational experience in the real work environment, including working independently, with employees, and other colleagues.

Provides general administrative and project support to the HR Department.

Data entry and analysis.

Responding to e-mails and calls regarding questions about COVID-19 situations.

Performing COVID-19 case investigation and identification of possible exposed persons.

Perform administrative support such as copies, faxes, preparing materials, preparing documents, and filing.

Performs other COVID-19 related duties as assigned.

Each employee is expected to continually strive to bring shared values to life through our Excellence Through People organizational culture. ETP values include: committing to continuous improvement, inspiring creativity and innovation, being customer driven, making data-driven decisions, championing employee involvement, striving for excellence, having fiscal stewardship, acting with honesty and integrity, exhibiting leadership, choosing a positive attitude, respecting one another, promoting safety and wellness, and cultivating teamwork. For leaders, this includes creating a work culture that brings these values to life. For all employees, this includes maintaining a Total City Perspective. The purpose of ETP is to deliver exceptional services to the public at the best price, and for employees to experience an enjoyable and stimulating work environment.

Required: College student or a recent college graduate from a college or university with a Bachelor's or Master's degree program in Public Health, Human Sciences, Human Resources or a related field, plus coursework or experience in a public health, contact tracing, or human resources environment. Equivalent combinations of education and experience will be considered.

Preferred:

Proficiency using Microsoft, Excel, Publisher and internet research tools.

Excellent communication skills with the ability to confidently and clearly communicate information in writing and verbally.

Ability to maintain confidentiality of all aspects of job responsibilities. Ability to work independently as well as in a team.

Excellent organizational skills and attention to detail.

Familiarity with the Families First Coronavirus Response Act (FFCRA)

Previous experience/knowledge in COVID-19 case investigation and contact tracing

Overall positive attitude toward work, Human Resources team, and City of Ames employees.

Selection Process:

The selection process consists of an evaluation of education and experience, interview, and completion of a criminal background check, which includes a sex offender registry check. All candidates will be notified by email of their application status.

E-Verify Process:

The City of Ames participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered a position with the City of Ames must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity on their first day of employment. Please be prepared to provide required documents as soon as possible after the job offer has been made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-239-5199 or go to the US Citizenship and Immigration Services web page at: http://www.uscis.gov.

NOTE: Persons with disabilities must submit requests for ADA testing accommodations to the Human Resources Department prior to the application deadline.

The City of Ames is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, age, religion, sex, sexual orientation, gender identity, genetic information, ancestry, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Human Resources Department at 515-239-5199.