You are viewing a preview of this job. Log in or register to view more details about this job.

Manager, Federal Team, Office of Sponsored Research

Fred Hutchinson Cancer Center
Email
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Manager, Federal Team, Office of Sponsored Research (OSR) under the general direction of the Assistant Director, has day-to-day management responsibility for the team providing comprehensive central support for pre-award and non-accounting post award functions and services related to the administration of Federally sponsored projects at Fred Hutch. As a part of the Federal and OSR leadership team, the Manager ensures that a high level of service to and partnership with the Fred Hutch research community is achieved and consistently maintained.
Responsibilities
  • Oversee all aspects of proposal review and submission, award administration and institutional reporting under Federally funded sponsored projects. Ensure that negotiation of award terms protect the interests of the Hutch, its faculty and staff while balancing those interests with the needs of the sponsors and applicable collaborators
  • On behalf of Fred Hutch, and within delegated authority, exercise independent signature authority for Federally sponsored grants, fellowships and cooperative agreements of varying complexities, including reviewing and submitting proposals, negotiating and accepting/executing awards, determining the need for legal review and coordinating institutional policy exceptions, and oversee OSR staff with such delegated authorities
  • As part of the OSR management team, analyze and evaluate the impact of federal regulations on the policies, systems, processes and directions of OSR; operationalize and implement policy and procedure changes as necessary in coordination with OSR and Hutch leadership and research community partners to ensure compliance and minimize audit risk for the Hutch
  • Oversee development, maintenance and delivery of OSR-wide training, information and tools to support efficient and effective management of sponsored research
  • Provide day-to-day supervision, conduct staff training, set team goals and objectives, implement team-building strategies, employ outcome measures to evaluate goal attainment (individual and team benchmarks), evaluate staff, maintain job descriptions, and take corrective action as needed
  • Manage the recruitment, hiring, orientation and professional development of the OSR team
  • Continuously assess OSR teams regarding their ability to maintain high-quality, value-added services in response to the workload volume and complexity; implement efficiencies and new, creative approaches where necessary to address increases in workload volume or complexity
  • Ensure that OSR personnel possess current, expert knowledge of applicable federal regulations, laws, statutes, and Hutch policies and procedures, as they relate to the management and administration of sponsored projects
  • Establish standards for OSR service delivery; develop and monitor internal performance measurements to ensure high levels of customer service and accomplishments of objectives
  • Facilitate ongoing OSR and institutional communication to support applicable changes in policy, procedure and information related to Research Administration
  • Act as a liaison with extramural sponsors and regulatory oversight agencies as necessary, including internal and external audit
  • In collaboration with Fred Hutch Philanthropy, oversee aspects of proposal review and award administration of restricted donations
  • Participate in the development and implementation of new or revised OSR policies, guidelines and procedures
  • Participate with OSR leadership in short-term and long-range strategic planning
  • Participate in the development of systems requirements, coordination of user input, user training, and implementation of applicable information technology systems and solutions
  • Serve as an expert campus resource regarding proposal and award administration for federal sponsors, and for interpreting and applying research regulations and policies, guidelines and procedures related to the administration, management and oversight of sponsored projects and research administration
  • Advise Fred Hutch personnel and leadership of critical and/or sensitive issues related to sponsored projects administration
  • Represent OSR at institution-wide meetings and teleconferences and attend professional meetings and conferences of research administration societies and associations
  • Participate in the development and delivery of institution-wide training initiatives in research administration
  • Special projects as assigned
Qualifications
Required
  • Bachelor's Degree in a related field
  • 5 years of sponsored research, grants management or related experience, which includes management experience, or an equivalent combination of education, training and experience
  • Demonstrated ability to function successfully as an effective part of a management team and within a collaborative team environment in a complex organization
  • Strong writing and editing skills, including the ability to write and format professional correspondence and reports
  • Demonstrated computer skills such as word processing, use and development of spreadsheets and database use
  • Ability to exercise diplomacy and ability to handle highly confidential matters in a discreet manner
  • Expert knowledge of regulations, laws, and sponsor policies related to sponsored projects administration, including the Code of Federal Regulations (CFR); Office of
  • Management and Budget Circulars and 2 CFR 200; Federal Research Terms and Conditions (including Agency Specific Terms and Conditions) and Federal Acquisition
  • Regulations and working knowledge of external regulations, laws and sponsor policies related to other areas of research administration including, protection of research subjects, disclosure of financial interests, financial management of sponsored projects, and electronic research administration. Working knowledge of
  • Federal, Non-Federal and Industry sponsored projects
  • A cover letter is required for this application
Preferred
  • Demonstrated ability to lead and make well informed decisions with little or no guidance
  • Demonstrated skills to supervise and motivate professional and administrative staff, including recruiting, selection, training, mentoring, coaching, delegation, performance review and formal and informal evaluation
  • Excellent interpersonal and communication skills and demonstrated ability to balance tact, diplomacy and assertiveness. Demonstrated ability to establish and maintain effective working relationships among a diverse constituency to define and achieve mutual goals and objectives.
  • Ability to quickly analyze complex information using logic and reasoning to define problems, identify patterns, tendencies and relationships, formulate logical and objective conclusions and recognize alternatives and their implications
  • Ability to conduct and support short-term and long-range strategic planning, including the ability to assess multiple variables and objects and develop effective recommendations
  • Demonstrated, expert-level negotiation skills and experience
  • Expert knowledge of electronic research administration systems
  • Excellent presentation skills sufficient to present and explain complex concepts, practices, policies, guidelines and procedures and their underlying principles to a diverse audience at all organizational levels
  • Ability to produce and deliver training curriculum on complex and technical issues
  • Ability to work in a changing environment, possess strong analytic/assessment skills, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.