HR/Admin/Finance & Accounting Intern

Position: HR/Admin/Finance & Accounting Intern

Principle Accountabilities

Admin/HR/Finance & Accounting

1.     Admin/HR: Performs administrative duties for the organization. Responsibilities include screening calls; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising volunteers; and customer relations. Receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Selecting office vendors and supervising purchasing processes, attending to mail, office maintenance issues and training for staff. Include processing expense reports, coordinating the submission of proposals, planning meetings, tracking sales progress, troubleshooting minor technical problems, maintaining department database records. Helps register employees for benefit plans, serves as the primary contact for benefit-related questions or complaints, and works directly with vendors to resolve issues

2.     Finance & Accounting:

·      Support the creation and implementation of a standardized accounting system

·      Support the organizations overall accounting efforts to raise transparency & credibility

·      Support grant proposals and reports to corporate, foundation, and government funders

·      Support the development and growth of fund development activities

Support Planning and Budgeting

1. Responsible for the achievement of Admin/HR/Finance & Accounting mission and goals

2. Ensure that evaluation systems are in place related to these goals and objectives and report progress to the Executive Director and Board.

3. Recommend short- and long-term organization goals and objectives to management.

4. Develop, implement and monitor systems and procedures necessary to the smooth operation of the Admin/HR/Finance & Accounting function.

5. Keep informed of developments in the field and use this information to help the Organization operate with initiative and innovation.

Organizational strategy

1. Work with staff and volunteers to:

• Develop and maintain and ensure the overall health and vitality of the Organization.

2. Develop and coordinate means to seek regular input from the Organization’s key constituencies regarding the quality of Admin/HR/Finance & Accounting function.

3. Act as an internal consultant to bring attention and solutions to institutional priorities.

Managing

1. Maintain a climate that ensures productivity within the organization

2. Effectively enable volunteers and staff so they can take action on behalf of the Organization by:

a)    Creating systems and procedures, operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

b)    Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

c)    Provides information by answering questions and requests.

d)    Contributes to team effort by accomplishing related results as needed. Modeling behavior; and coaching people to success.

Qualifications

•    Admin/HR experience

•    Excellent written communication, research, and organizational skills.

•    Ability to develop and manage budgets and prepare financial reports.

•    Computer literacy, with experience with accounting databases preferred.

•    Interest, enthusiasm, and affinity for fundraising and working with people.

•    The successful applicant will work well in multicultural teams Proven track record of achieving revenue targets

•    Ability to manage multiple projects at a time.