Administrative

Working under the leadership of the key staff member, this position is responsible for providing administrative support, a function that is essential to the mission of the Quad City Botanical Center. Responsibilities, expectations, and skills needed as follows for this internship:

Duties and Responsibilities:

• Manage workflow by ensuring that deadlines are met, and work is completed correctly.

• Willingness to learn new material and programs. 

• Implement and monitor programs as directed by management and see the programs through to completion. 

• Generate memos, emails and reports when appropriate. 

• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines. 

• Respond to questions and requests for information.

• Answer incoming calls and assume other receptionist duties when needed.

• Create an internship project to be completed.

Expectations and Preferable Skills:

• Detail oriented and comfortable working in a fast-paced office environment. 

• Works independently with minimum of supervision.

• Exceptional communication skills.

• Superior organization skills and dedication to completing projects in a timely manner.

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel

• At least some college is preferred, but not required.

• Ability to coordinating activities with other organizations. 

• Be able to fulfill internship hours (according to institution’s internship requirement policy)

• An overall willingness to perform work that will aid in meeting the mission of the Quad City Botanical Center.

Although the primary function of the Administrative Assistant Internship is to provide administrative assistance in the day to day proceedings of the office, this intern must also be willing to perform other duties outside of the particulars listed above, as assigned.  

Mission: To bring people and plants together in fun and meaningful ways.

To provide collections and exhibits that promote the beauty and enjoyment of plants; to increase botanical and horticultural knowledge through education, to encourage ecological concern for the plants that sustain us, and to inspire citizens to improve their environment.

Beneficial Skills & Temperament:

Ideal candidate must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Additionally, this person must have a positive attitude, work well individually and as part of a team, be mature, flexible, friendly, and goal-oriented.

Availability: 

The Administrative Assistant Intern must be willing to maintain a flexible schedule, including working weekends, evening, and holiday hours as necessary.  

Physical Demands:

The Administrative Assistant Internship position requires the ability to stand, walk, sit, do work requiring hand, finger, and arm movement, reach, climb, stoop, talk, and listen.  

Please send inquiries and resumes to the Guest and Volunteer Engagement Manager’s email guestexp@qcgardens.com.

The Quad City Botanical Center acknowledges that equal opportunity for all persons is a fundamental human value. Each employee will be considered on the basis of individual ability and merit, without regard to race, color, age, religion, national origin, disability, sexual orientation, sex, or marital status.