Grants and Contracts Manager (@ End Domestic Abuse Wisconsin)
Grants and Contracts Manager at End Domestic Abuse Wisconsin in Madison, WI - shared by Jobs That Help as a third party
SUMMARY: End Domestic Abuse Wisconsin is seeking an experienced professional for a full-time, exempt Grants and Contracts Manager position. This position will be responsible for grants compliance, administration and reporting for more than 20 funding streams, as well as managing contracts with sub-grantees. We are looking for an experienced grants administrator with familiarity with government and private funders. The Grants and Contracts Manager must have the ability to work under deadlines, in a team environment, with minimal supervision and with diverse populations. The Grants and Contracts Manager works in consultation with the Programmatic Leads and Points of Contact for each grant to ensure reporting and application quality and accuracy. The Grants and Contracts Manager must respond to changing needs and priorities, while taking creative approaches to support End Abuse’s work through effective grants procurement and management.
This role requires leadership in the development and maintenance of systems and processes that keep the organization running smoothly. It requires the ability to think beyond the day-to-day, and to propose solutions that will allow End Abuse to continuously improve services to members. It also provides the opportunity to enhance our management of multiple grants across numerous funding streams. This position is uniquely positioned to support the critical functions of the organization. Extensive software skills, as well as confidentiality and attention to detail are required in this role.
PRIMARY RESPONSIBILITIES:
Prevention Grant Management
- Work in consultation with the Prevention Team to support program deliverables and ensure expenditure of funds is compliant with grant contract terms.
- Meet with sub-grantees on grant deliverables and changes to the terms of contracts with sub-grantees or contractors.
- In collaboration with the Director of Prevention and Outreach, review sub-grantee budgets and draft sub-contract terms.
- Review all sub-contracts and manage the finalization of all sub-contracts.
- Manage monitoring activities for prevention grant sub-contracts, provide follow-up documentation, and keep detailed records and files in compliance with grant and audit requirements.
- Track sub-grantee spending throughout the grant contract period, request budget modifications when necessary, and review requested budget modifications.
- Provide technical assistance to sub-grantees related to budgeting, contract requirements, and other topics related to the successful administration of their sub-contract.
- Schedule and hold meetings, or participate in site visits, with sub-grantees, as necessary.
General Grant Management
- Write and facilitate the completion of grant reports across the agency, with a focus on grants that cover the whole organization.
- Maintain a shared grant application and reporting calendar to ensure timely grant reporting.
- Review all new funding opportunities and vet for organizational capacity and relevance.
- Lead the grant application process for all grant opportunities that support the whole organization.
- Work in consultation with the Executive Director, Director of Coalition Programs, and other Directors to plan for upcoming grant applications and identify new opportunities.
- Respond to staff questions related to grant compliance and allocations.
Asha Project Grant Management
- Support the Asha Project by maintaining all grant reports, applications, and compliance-related documentation.
- In consultation with Asha’s Associate Director, complete and submit regular grant reports.
- In consultation with Asha’s Director, complete and submit funding applications, and review any new funding opportunities.
- Participate in grant deliverables and/or planning meetings as necessary to ensure grant compliance and effective implementation of the grant program.
Grant Compliance and Financial Management
- Review and monitor grant contracts and deliverables to ensure the organization stays in compliance.
- Communicate compliance updates or changes, and provide guidance to staff.
- Track grant program spending and alert managers when grants are underspent or when certain deliverables need to be completed before the end of a grant term.
- Review any grant sub-contracts to ensure compliance and organizational capacity.
- Maintain required organizational System for Award Management annual registration and other registrations or documentation as needed.
- File grant adjustment requests as needed.
Osnium Database Administration
- Review and manage data collection in the Osnium for Coalitions database to meet changes in funders’ grant reporting requirements, in collaboration with the Technology Manager.
- Review and manage data collection in the Osnium for Client & Case Management Software (Asha Project Only) to meet funder requirements, in cooperation with the Technology Manager.
Other Responsibilities
- Attend programmatic meetings to stay up to date on current trends and the needs of the organization to ensure these needs are reflected in grant applications and reporting to funders.
- Assist the RISE Law Center and NCALL with their grant management needs, as requested, or needed.
- Assist the Finance and Administration Team with the annual audit and other areas as needed.
QUALIFICATIONS:
Required
- Must be reliable, professional and maintain confidentiality.
- Self-motivated, strong initiative and a quick learner.
- Detail-oriented with the ability to proofread documents and emails carefully.
- Ability to work on a deadline and produce high quality, accurate results.
- Comfortable working independently, and on a team.
- Excellent communication skills, both written and verbal.
- Ability to remain flexible and adaptable.
- Excellent organizational skills, ability to manage concurrent projects.
- Proficient in Microsoft Office Suite, specifically Excel, Outlook and Word.
- Minimum 2 years of experience in finance, accounting or budget management.
- Experience working with national, state, and/or local government grants, or within government bureaucracies.
- Experience in data management and analysis.
Preferred
- Comfort and experience using different forms of technology and software.
- Experience in grant writing and reporting.
- Familiarity with SharePoint and Office365.
- Bilingual/Multilingual.
This description is intended to indicate the kinds of duties and levels of work difficulty that will be required and should not be construed as specifying or defining all the duties and responsibilities of a particular position.
Work Environment and Physical Demands
- Work performed in an office setting or at a training requires the ability to stand or sit for extended periods of time.
- Ability to travel across the state requires a valid driver’s license, and proof of automobile insurance, which must be current and on file at all times.
- Ability to lift office supplies and materials on occasion for trainings less than 50 pounds.
- The person in this position must be able to exchange accurate information over the telephone and/or via virtual platforms.
AGENCY RESPONSIBILITIES:
It is the responsibility of every End Abuse employee to uphold the mission and vision of this agency. End Abuse works to advance the principle that all people have the right to a life free of oppression and violence. We work to foster change in our economic, social and political systems and bring leadership expertise and best practices to Wisconsin domestic abuse programs and communities engaged in ending domestic violence.
It is also an expectation that on the individual level all staff members will work to further their personal capacity to foster an environment of cultural inclusivity and sensitivity that is the foundation for all our work.
End Abuse honors the dignity and welfare of its staff and supports a healthy work-life balance.
COMPENSATION
This is an exempt position. The starting salary for this position is $55,000 a year. Benefits include health insurance, dental, life insurance, short-term and long-term disability coverage, employee assistance program, paid vacation, holidays and sick leave, and an organization-sponsored 401(k) plan.