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Events andMarketingIntern

Position Summary
 
Thursdays Downtown Event Operations (7 a.m.-10 p.m. Thursdays July 8 through September 9)
Thursdays Downtown is a weekly outdoor market of more than 115 art, craft and food vendors and live entertainment every Thursday throughout the summer and early fall.
 
Responsibilities Include:
·        Prepare and send weekly vendor emails
·        Update the online interactive market map weekly with vendor changes 
·        Assist with entertainment including communication with the bands each week
·        Create event signage
·        Chalk vendor layouts
·        Assist with vendor load-in
·        Fulfill cup orders on site from restaurant/bar vendors
·        Execute on-stage announcements before lunchtime entertainment and evening performances
·        Create and organize Thursdays Downtown meal vouchers for band members
·        Keep the event site clean throughout the day through cleaning tables and picking up trash
·        Staff RDA tent based on schedule
·        Assist with vendor load-out
·        Collect sponsorship collateral to assist with event recaps
·        Enter event survey data online through Survey Monkey and our website
·        Work collaboratively with the director of marketing & design/director of content & communications for additional projects
·        Other duties as assigned
 
Movies in the Park (7-11:30 p.m. June 12, June 26, July 10, July 24, August 7 & August 21)
Movies in the Park takes place on select Saturday evenings in the summer at Central Park. 
 
Responsibilities Include:
·        Work with production team to setup the movie screen and equipment
·        Communicate with onsite vendors prior to and during the movie date
·        Set up and take down RDA tent, including collateral
·        Manage event RSVP system
·        Create and update the pre-movie slideshow
·        Chalk out distancing circles and number, direct guests to spaces
·        Set up activities for movie date
·        Give welcoming announcements to attendees
·        Remain onsite for the duration of the movie to troubleshoot any issues
·        Take down the movie screen and equipment
·        Clean up trash after the event
·        Take photos and video for social media of event as needed
·        Other duties as assigned

 
Sidewalk Sessions (times TBD Mondays, Wednesdays, and Fridays May through June)
Sidewalk Sessions are small, passive musical enjoyment opportunities in public spaces throughout downtown.
 
Responsibilities Include:
·        Assist with entertainment including communication with musicians
·        Meet musicians onsite and make sure they know where power is
·        Set up and take down signage
·        Keep entertainment schedule updated on RDA website
·        Take photos and video for social media of event as needed
·        Other duties as assigned
 
Fresh Air Fitness Classes (times TBD every Tuesday and Thursday May through June)
Fresh Air Fitness Classes are outdoor fitness classes every Tuesday and Thursday May through June. 
 
Responsibilities Include:
·        Assist with instructor communication
·        Meet instructors onsite and make sure they have what they need
·        Set up and take down RDA tent
·        Gather supplies and marketing materials for RDA tent
·        Keep fitness schedule updated on RDA website
·        Set up PA system and do sound check / connect with production
·        Manage event RSVP system
·        Communicate with onsite partners prior to and during event
·        Take photos and video for social media of event as needed
·        Other duties as assigned
 
Roller Disco (TBD August)
This is a new event to downtown with opportunities for planning input. Events and marketing interns’ responsibilities are to be determined and will not exceed those of Thursdays Downtown.
 
Marketing and Programs Assistance
Events and marketing interns may be asked to fulfill marketing and programs tasks and duties as they relate to specific events and general marketing of the Rochester Downtown Alliance.
 
Responsibilities Include:
·        Distribute posters and other event marketing collateral
·        Keep Downtown Rochester website up to date (training provided)
·        Enter events into community calendar event
·        Maintain Peace Plaza poster stands
·        Assist with social media as needed
·        General marketing tasks as assigned
·        Audit website and stakeholder database to keep up to date
·        Write blogs and other related tasks as assigned
 
Position Expectations
·        Must be at least 18 years of age
·        Must be able to lift up to 50 pounds
·        Must be able to stand for long periods of time without a break
·        Must possess an understanding of technology and computer programs including Microsoft Office
·        Must possess strong written communication skills
·        Comfortable speaking in front of large crowds
·        Arrive on-time to all scheduled office hours and event days
·        Be professional and represent the RDA in a positive way
·        Communicate any changes in work schedule in a timely manner with RDA staff
·        Be courteous to vendors, businesses, staff, and event attendees in person and over the phone
·       Have fun while fulfilling these duties