Development Database Coordinator

Our Mission

Summary

Employment Type

Education

Responsibilities

• Responsible for the development and preservation of sound operating policies and procedures for gift and constituent management related to all contributions received from corporations, foundations, government entities, and individual donors.
• Manages and tracks all activities surrounding constituent contact, proposals, campaigns, funds, appeals, and events, and provides in-depth analysis on all fundraising initiatives.
• Conducts detailed constituent research on individuals, corporations, and foundations in order to support the development staff in their efforts to increase donor participation, enhance donor cultivation and stewardship, create and manage solicitation strategies, develop strategic plans for major gifts initiatives, and improve the accuracy of all donor information maintained by the organization.
• Administers, maintains, and operates the fundraising database to optimize use of its functionality to support the development team and their constituent relations goals.
• Generates donor acknowledgement letters and gift receipts for cash and in-kind contributions. Ensures that all such correspondence is issued in a timely manner and includes appropriate tax information.
• Creates queries and analytical custom reports that allow in-depth analysis of income trends, donor attrition, and similar statistics in order to assess the success of all fundraising projects and initiatives.
• Ensures that all pledge payments due to the organization are current. Tracks constituents that are not up to date on their pledge payments and conducts follow up as requested. Prepares pledge reminders for all constituents that maintain a pledge balance.
• Completes the required research to ensure the accuracy and availability of personal and professional information related to the strategic cultivation and solicitation of prospective individual, corporate, and foundation donors.
• Some local travel and evening work as required
• Other duties as assigned. 

Knowledge, Skills, and Experience

• Minimum 3 years of experience in a not-for-profit organization or related business environment
• Excellent verbal, written, and interpersonal communication skills and an ability to work cooperatively in a collaborative work environment.
• Must be detail-oriented and extremely organized with the ability to prioritize workload.
• Verifiable minimum experience of two years with a Fundraising Database as administrator or Development Database Coordinator or advanced operator; formal training is preferred.
• Proficiency in database, spreadsheet, word processing, and publication software.
• Knowledge of data collection principles and research methods. Ability to conduct thorough research, assimilate information, and produce comprehensive reports

Physical Demands

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