Consent Coordinator
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
This position provides assistance to physicians, providers, and patients for the preparation of consent packets. They are responsible for processing and tracking of pre-transplant, Immunotherapy, Seattle Cancer Care Alliance (SCCA) clinical and other research consents.
Responsibilities
- Support SCCA Bone Marrow Transplant, Bezos Family Immunotherapy Clinic, SCCA Long Term Follow Up (LTFU), and Fred Hutch Research Coordinators
- Track new patient and donor arrivals via emails, Gateway and Epic
- Check Patient Information Sheets (CCO Sheets) for all eligible research studies for patients and donors
- Prepare consent packets one day prior to arrival, include all HIPAA and clinical care consents. Print patient labels and attach to SCCA clinical consents. Research consents are printed from either FYI or the Clinical Trials Management System (CTMS)
- After arrival conference, verify signed consents are complete with signatures and correct dates. Follow up with Teams for any consent issues.
- Track all consents on tracking spreadsheet
- Enter all consents in Gateway, including any signed or refused consents
- Prepare for Data Review conferences by checking outstanding consents to ensure they are the current version. If not, re-print and present to the Team.
- SCCA clinical consents and Fred Hutch research are scanned through Express Scanner, loaded in EPIC for immediate view
- Communicate with Research Staff on consent status for their studies
- Email all consents to Data Management for uploading into OWL
- Make a copy of all consents for patient’s or donor’s mailbox
- Track all patients that are admitted to the hospital prior to consent conferencing (Direct Admit). Ensure all consents are signed and tracked.
- Work with Transition Nurses when needed
- Ensure Pre-Therapy Checklists are complete after data review conference, scan and send to appropriate staff
- Liaison with Fred Hutch data management and Study Coordinators for reconciliation of signed consents tracking within the SCCA and Fred Hutch systems
- Attend departmental meetings
Qualifications
- Associate of Science required
- Registered health information technologist (RHIT) or a four-year degree
- Minimum of one year in a healthcare environment
- Knowledge of health information systems, medical terminology, computer software and database fundamentals
- Strong organizational and time management skills, and ability to multitask
- Excellent verbal and written communication skills
- Knowledge of clinical trials management systems preferred
- Prior clinical research experience preferred
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.