Finance Associate
Organization: Wallin Education Partners (Wallin EP) is a college completion program which focuses on ensuring post-secondary success for underrepresented Minnesota students. Wallin EP has a rich history and a proven model which results in some of the highest college graduation rates in the country. The impact of our program is a graduation rate of 90% or higher, less debt for graduates, diverse talent for our community, and maximum impact for our donors. In 2019, Wallin EP received national recognition by being named the Scholarship Provider of the Year by the National Scholarship Providers Association. Wallin EP’s dedicated, multidisciplinary team brings a breadth of experience in business, education, nonprofits, and philanthropy to support our scholars’ success.
Primary Responsibilities: The Finance Associate is responsible for performing financial duties in the areas of scholarship disbursements, month-end and year-end processes, internal controls and audit support, human resources, other related accounting duties, and support to the Director of Finance as requested.
Scholarship Disbursement Process Coordination (25%)
- Work directly with financial aid and business offices at scholars’ institutions to ensure timely disbursements, and to maximize Wallin scholarships in meeting student need.
- Work with Scholar Programs to plan and coordinate fall, spring, and summer disbursements.
- Develop a streamlined process for sharing disbursement timeline with institutions, students, and advisors and respond to scholar account-related questions.
- Prepare accurate and detailed disbursement reports for outsourced accounting staff for timely payment to institutions.
- Maintain scholar financial tracking data and scholar payment status including data entry and reconciliations across accounting and scholar program systems to ensure integrity of scholar balances.
- Record refunds or change in scholar status as needed.
- Prepare semi-annual report on discontinued or graduated scholars with remaining balances to be reallocated/credited to donor partners.
- Maintain the policies and procedures to ensure timely processing, communications, and the accurate distribution of scholarship funds.
Month-end and Year-end Processes (30%)
- Perform monthly reconciliations including scholar balances, cash receipt logs, and restricted and unrestricted contributions.
- Maintain electronic accounting records and supporting documentation for deposits and expenditures including contracts for professional services and W-9’s for vendors.
- Prepare periodic budget informational reports for program leadership for analysis and planning purposes.
- Perform grant accounting duties including assisting with preparing grant budgets and preparing and submitting financial reports to grantors.
- Prepare monthly journal entries including allocation of core mission support across programs, and releases of restricted funding.
Internal Controls and Audit Support (25%)
- Maintain and support internal control processes and documentation.
- Review employee reimbursements and credit card reports, expense authorizations and other expenditure requests for compliance with internal control protocols prior to processing.
- Assign account numbers, grant-funds identification, and other information to expenditures and submit to bill pay system for weekly processing.
- Prepare annual revenue and support confirmations; schedules including functional expenses and Form 990 compensation; and other documentation in support of audit processes.
Human Resources (10%)
- Assist with administration of onboarding/termination/status changes of staff including deployment and tracking of information technology.
- Perform periodic time studies for budget planning and cost allocation analysis and adjustment.
Special Projects (10%)
- Complete projects as assigned by Director of Finance.
Minimum Qualifications and Experience:
- Bachelor's degree in accounting, business administration with an emphasis in accounting, or other area related to the position; or Associate’s degree and two-years of experience.
- Experience with accounting software, Microsoft Office applications, and databases.
- Demonstrated commitment to collaboration and communication.
- Demonstrated quantitative and analytical skills.
- Highly organized, detail-oriented, and self-motivated individual.
Preferred Qualifications and Experience:
- Nonprofit accounting experience.
- Experience with Quickbooks.
Beyond the basic qualifications, candidates must demonstrate a commitment to Wallin Education Partner’s mission and values—and a commitment to diversity, equity, and inclusion through learning, training, and dialog on an ongoing basis.
Compensation: $45,000 - $55,000 annually
Wallin EP offers employees a generous benefit package including group health insurance, dental insurance, long- and short-term disability insurance, and a 401K plan.
Additional Info: For further information on Wallin EP, please visit www.wallinpartners.org.
How to Apply: If interested, please forward cover letter and resume to Melissa Pfeiffer at melissa.pfeiffer@wallinpartners.org and include Finance Associate in the subject line; or mail to Wallin Education Partners, 5200 Willson Road, Suite 209, Minneapolis, MN 55424.