Senior Accounting Officer (Specialist) (JC-261773)
RPA#21-600-015
Job Code #: JC-261773
Position #(s): 880-600-4567-065
Working Title: Senior Accounting Officer (Specialist)
Classification: SENIOR ACCOUNTING OFFICER (SPECIALIST)
$5,383.00 - $6,739.00
Final Filing Date: 08/10/2021
Minimum Requirements:
Education: Education: Either I Equivalent to graduation from college, with a specialization in accounting. (Registration as a Senior Student in a recognized institution will admit applicants to the examination, but they must produce evidence of successful completion of the curriculum and the prescribed courses before they may be considered eligible for appointment.)
Or II
Completion of a prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, cost accounting and business law.
Or III
Completion of the equivalent of 19 semester hours of course work; 16 hours of which shall be professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law.
(Persons who will complete work requirements outlined under II and III above during the current quarter or semester will be admitted to the examination, but they must produce evidence of successful completion of the curriculum and the prescribed courses before they may be considered eligible for appointment.) Successful completion of the State Fund Accounting Course administered by the Department of Finance, shall receive credit for three semester hours toward the required accounting courses. And.
Either I
One year of experience in the California state service performing professional accounting or auditing duties of a class with a level of responsibility not less than that of Accountant Trainee or Auditor I. (Applicants meeting the educational requirements who have completed six months of service performing professional accounting or auditing duties of a class with a level of responsibility not less than that of Accountant Trainee or Auditor�I will be admitted to the examination, but they must satisfactorily complete one year of this experience before they can be considered eligible for appointment.)
Or II
Experience: One year in the California state service performing the duties of an Accountant I (Specialist) or Accountant I (Supervisor). Applicants meeting the educational requirements who have completed six months of service performing the duties of an Accountant I (Specialist) or Accountant I (Supervisor) will be admitted to the examination, but they must satisfactorily complete one year of this experience before they can be considered eligible for appointment.
Or III
Experience: Two years of increasingly responsible professional accounting or auditing experience. (Experience in the California state service applied toward this requirement must include at least one year performing the duties of a class at a level of responsibility not less than that of Accountant I.) (Experience in the California state service may be applied toward the total experience requirement on a proportional basis.) and
Duties: Under the direction of an Accounting Administrator I Supervisor and consistent with good customer service practices and the goals of the State and Regional Board’s Strategic Plan, the incumbent is expected to be courteous and provide timely responses to internal/external customers, follow through on commitments, and to solicit and consider internal/external customer input when completing work assignments. Specific responsibilities include:
- Act as the primary contact for various Bond Fund Loans/Grants disbursements, Cleanup and Abatement Projects, Orphan Site Cleanup and Emergency Abandoned Recalcitrant claim payments. Review terms of agreements and complete Approval Checklist to ensure costs are allowable and appropriate. Analyze and reconcile disbursement requests and answer inquiries from borrowers and grantees, control agencies, Franchise Tax Board, and the Internal Revenue Service. Assist program managers with complex questions including multi fund issues, time extensions, reverting appropriations, cash transfer letters, reportable payments, penalty payments, and year-end accruals. Audit, post to the general ledger, and voucher disbursement requests for payment.
- Work independently with Loans/Grants Unit staff to resolve the more difficult problems concerning the timely and accurate processing of various loans and grants contract payments. Assist with training lower-level accounting staff to maintain effective control, accountability, and timeliness. Identify problem disbursement requests and research Loans and Grants Tracking System (LGTS) and FI$Cal as needed to recommend solutions. Review statutes, regulations, State Administrative Manual (SAM), contract manual, and State Controller’s Office (SCO) claim schedule procedures as needed to ensure proper disbursements. Consult Accounting Managers, Program managers, and Budget section regarding the more difficult problems concerning payment of loans and grants agreements. Review and approves vouchers. Assist with coordination of year-end accrual processes for loans and grants.
- Review, analyze, reconcile, post to the general ledger, and voucher for disbursement various Clean Water and Drinking Water State Revolving Funds, Replacement of Underground Storage Tank Program (RUST), Escrow Account, and settlement payments. Provide cooperative backup for Loans/Grants Unit Supervisor and the Lead, Senior Accounting Officer.
- Assist with implementation of new programs and changes to existing programs. Assist with systematic review and implementation of internal control procedures for Tanks/Contract Unit in order to safeguard assets. Assist with review of operations to create greater process efficiencies and improve quality. Assist with the modification of the administrative manual for state board and regional board contract/grant processes. Assist with development and maintenance of desk procedures, workload standards, and performance measures.
- Provide cooperative backup for Travel/Payment Unit (TPS), Tank/Contract Unit (TCP) and Revenue/Payroll Unit (RPU). Assist with processing travel/payments, loans/grants payments, posting accounts receivables into the Financial Management System (FMS); and office support functions including answering phones, distributing mail, printing forms, and typing checks. Assemble proof and review claim schedules. Prepare and process Report of Collection and Deposit Slips for State Board receipts utilizing CashPro and Electronic Data Format (EDF).
- Review FI$Cal Error listing for input errors. Analyze and research original input documents and prepare necessary entries to correct transaction records. Consult with Accounting Systems Analyst as necessary to resolve correction issues. Assist General Ledger staff with the resolution of more difficult input issues. Other analyses and projects related to Accounting Branch functions as required.
- Other duties as required. Overtime during peak periods, such as yearend, may be required.