Senior Accounting Officer (Specialist) (JC-261787)
RPA#21-600-016
Job Code #: JC-261787
Position #(s): 880-600-4567-055
Working Title: Senior Accounting Officer (Specialist)
Classification: SENIOR ACCOUNTING OFFICER (SPECIALIST)
$5,383.00 - $6,739.00
Final Filing Date: 08/10/2021
Minimum Requirements:
Education: Either I: Equivalent to graduation from college, with a specialization in accounting. (Registration as a Senior Student in a recognized institution will admit applicants to the examination, but they must produce evidence of successful completion of the curriculum and the prescribed courses before they may be considered eligible for appointment.)
Or II
Completion of a prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, cost accounting and business law.
Or III
Completion of the equivalent of 19 semester hours of course work; 16 hours of which shall be professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law.
(Persons who will complete work requirements outlined under II and III above during the current quarter or semester will be admitted to the examination, but they must produce evidence of successful completion of the curriculum and the prescribed courses before they may be considered eligible for appointment.) Successful completion of the State Fund Accounting Course administered by the Department of Finance, shall receive credit for three semester hours toward the required accounting courses. And.
Either I
One year of experience in the California state service performing professional accounting or auditing duties of a class with a level of responsibility not less than that of Accountant Trainee or Auditor I. (Applicants meeting the educational requirements who have completed six months of service performing professional accounting or auditing duties of a class with a level of responsibility not less than that of Accountant Trainee or Auditor�I will be admitted to the examination, but they must satisfactorily complete one year of this experience before they can be considered eligible for appointment.)
Or II
Experience: One year in the California state service performing the duties of an Accountant I (Specialist) or Accountant I (Supervisor). Applicants meeting the educational requirements who have completed six months of service performing the duties of an Accountant I (Specialist) or Accountant I (Supervisor) will be admitted to the examination, but they must satisfactorily complete one year of this experience before they can be considered eligible for appointment.
Or III
Experience: Two years of increasingly responsible professional accounting or auditing experience. (Experience in the California state service applied toward this requirement must include at least one year performing the duties of a class at a level of responsibility not less than that of Accountant I.) (Experience in the California state service may be applied toward the total experience requirement on a proportional basis.) and
Duties: Under the direction of the Accounting Administrator I (Supervisor), and consistent with good customer service practices and the goals of the State and Regional Board’s Strategic Plan, the incumbent is expected to be courteous and provide timely responses to internal/external customers, follow through on commitments, and to solicit and consider internal/external customers input when completing work assignments. The incumbent independently performs the more difficult professional accounting duties at the second journey level with specific responsibilities that include:
- Act as the primary contact for the Underground Storage Tank Program. Identify problem disbursement requests and research SCUFFIS and FI$Cal as needed to document issues and recommend solutions. Consult Accounting Managers, Program managers, and Budget section regarding the more difficult problems concerning payment of various types of Tank claims, contracts, and purchase orders. Independently review terms of the Underground Storage Tank Program agreements and complete the Approval Checklist to ensure costs are allowable and appropriate. Audit, post to the general ledger, and schedule disbursement requests for payment. Analyze and reconcile reimbursement requests and answer complex inquiries from claimants and vendors, control agencies, Franchise Tax Board, and the Internal Revenue Service. Train lower-level accounting staff to process reimbursement requests, letters of commitment (LOCs), programmatic budget change requests (BCRs), research SCUFFIS and prepare FI$Cal transactions to post to the appropriate general ledgers. Review quality of work processed by lower-level accounting staff to maintain effective control, accountability, and timeliness. Prepare monthly reconciliations, quarterly encumbrance reconciliation, and reportable payments reconciliation to ensure accurate issuance of 1099s. Work independently with program managers with sensitive and complex questions including multi-fund issues, time extensions, reverting appropriations, cash transfer letters, reportable payments, penalty payments, and year-end accruals.
- Analyze new programs and existing programs, develop and implement best approach for handling new processes and prepare new procedures. Review statutes, regulations, State Administrative Manual (SAM), contract manual, government code and State Controller’s Office (SCO) claim schedule/voucher procedures as needed to ensure proper disbursements. Ensure that all necessary documentation has been received for the establishment of encumbrances, liquidation of encumbrances and the processing of Vendor payments. Independently identify problem payment requests and research Caleprocure, CalTABS, Office of Fiscal Services (OFS), SOS-Kepler, SCOPROD and FI$Cal as needed to recommend solutions. Audit, analyze, and prepare payment for various invoices including Internal & External Contracts, Purchase orders, Purchase Estimates, Master Services Agreements, Interagency Agreements, Service Orders, General Services Transfers, and other miscellaneous payments. Assist lower-level accounting staff with the more complex Vendor payment discrepancies and disputes. Independently prepare corrections and adjusting entries to the proper general ledger accounts and system records as necessary. Provide cooperative backup for Tanks/Contract Unit Supervisor.
- Assist with the analysis and development of internal control procedures by making recommendations in order to safeguard assets. Assist with the development of the administrative manual for state board and regional board payment processes. Assist with development and maintenance of desk procedures, workload standards, and performance measures. Assist manager with performance evaluations of lower-level staff.
- Provide cooperative backup for Travel/Payments/Support Unit (TPs), Loans/Grants Unit (LGU), and Revenue/Payroll Units (RPU). Assist with processing travel/payments, loans/grants payments, posting accounts receivables into Financial Management System (FMS); and office support functions including answering phones, distributing mail, printing forms, and typing checks. Assemble proof and review claim schedules/vouchers. Prepare and process Report of Collection and Deposit Slips for State Board receipts utilizing CashPro and Electronic Document Format (EDF).
- Reconcile the FI$Cal daily system batch logs. Work independently with Accounting staff to resolve reconciling items and maintain adequate internal controls. Review FI$Cal Edit Activity Report listing for input errors. Analyze and research original input documents and prepare necessary entries to correct transaction records. Consult with FI$Cal Systems Analyst as necessary to resolve correction issues. Assist Contract staff with the resolution of more difficult input issues.
- Other analyses and projects related to the Accounting Branch function as required. Other duties as required. Overtime during peak periods, such as year-end, may be required.