Order Processing Specialist
COMPANY OVERVIEW
At Vital, what we do matters. This is at the heart of every product we develop, every service we provide, and especially each member of our team. Vital is part of Canon Medical Systems, and together we lead the industry with the latest health imaging informatics solutions. We improve the quality of patient care by developing innovative products that enable the exchange, analysis and storage of clinical information across health care enterprises and communities. Our products handle millions of medical images and health records a day across the world. Vital Images experiences the best of both worlds with a dynamic and collaborative environment, casual culture, and agility of a mid-sized company, while having the support and resources of Canon.
Our offices are based in Minnetonka, Minnesota; Waterloo, Ontario; Copenhagen, Denmark; The Netherlands; and Beijing, China. We value our team’s innovation, enthusiasm, and dedication to help improve the lives of patients. Do you want to be part of a passionate team that believes what we do matters? Then a career with Vital Images might be right for you!
POSITION OVERVIEW
The Order Processing Specialist is primarily responsible for processing all types of sales orders, preparing auto renewal invoices, and maintaining and reporting accurate transactional information and other financial data for use in accounting records.
RESPONSIBILITIES
- Responsible for the accurate and efficient processing of sales orders received through all channels
- Responsible for accurate and efficient processing of reseller maintenance data as received from resellers
- Ensure all internal processes are followed, including but not limited to, export control, order processing checklists, proper documentation for all transactions is attached to the order, etc.
- Ensure quality of data in all Company systems related to your transactional responsibilities (Customer account, maintenance, product and relationships)
- Ensure accurate files and record keeping on behalf of the Finance and Accounting department as it relates to sales order transactions
- Participate in and ensure timely monthly/quarterly/yearly close
- Responsible for maintaining and updating process / procedure documentation related to areas of responsibility and Company internal controls as needed
- Responsible for implementing changes in procedures as business practices and product offerings evolve
- Provide excellent customer service
- Perform backup duties as defined and needed
- Other duties in Accounting and Finance Department as assigned
REQUIREMENTS
- Associate of Arts Degree in Business Administration, Accounting, Finance or related field
- 2+ years of related experience
- Strong system skills with accounting software packages (NetSuite experience a plus, but not required)
- Proficient in Microsoft Office Products (primarily Excel)
- Strong work ethic, ability to put in the extra hours during peak times (especially end of quarters) and extra hours needed for special projects
- Understands and embraces change
- Works effectively in fast -paced and rapidly evolving corporate environment
- Reliable in-office attendance is required
WHAT WE OFFER YOU
Vital offers a dynamic work place, competitive compensation package, and room for learning and growth in our organization. This is an environment in which things move quickly and you’ll have the opportunity to wear many hats. We have a casual dress code, offer flexible work hours and actively foster work-life balance, because anything else simply isn’t sustainable. Our Minnetonka, MN office is located about 12 miles southwest of downtown Minneapolis. Our office is near several walking paths and restaurants that are a quick drive away. In our office of 170, we have free healthy snacks, a deli on site and Friday massages. Our team at Vital loves what we do and has fun doing it together. We look forward to receiving an application from you.