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Permit Clerk

Summary of Job

Under the general direction of the Building Inspection Specialist, performs a wide range of diverse duties pertaining to a variety of building inspection services. This position requires sound judgment, initiative, and specialized knowledge in carrying out procedures, as well as applying laws and regulations.

Responsibilities
  • Issues permits, collects fees, issues receipts, and provides assistance to the general public, contractors, developers, realtors, architects, and designers who visit, call, or write about building and construction services.
  • Confers with planners, building inspectors, engineers, and staff on developmental plans, policies, specifications, or construction documents for compliance with City Ordinances, State Building Codes, and other regulations.
  • Determines compliance with rules and regulations affecting accessory residential buildings and accessory structures.
  • Ascertains whether or not proposed alterations and repairs conform to zoning requirements.
  • Ascertains the need for State approval of commercial plans.
  • Reviews applications for fence permits, retaining walls, decks, etc.
  • Performs various reception/clerical activities, including greeting customers, answering telephones, processing mail, composing and typing letters and memoranda from general instructions, preparing agendas, and assisting with the preparation of contractor license applications, etc.
  • Maintains computerized cash receipts and other records as required.
  • Prepares invoices, collects fees, and issues licenses for Weights & Measures Program.
  • Schedules appointments and processes paperwork/certificates for the Inspectors.
  • Creates and maintains correspondence for the Housing/Nuisance/Code Enforcement Program.
  • Assists with the City Development marketing efforts including the Department of Annual Report, Development Proposals and other marketing related items that the department undertakes.
  • Responsible for assigned neighborhoods to act as a liaison between the neighborhood Association and the City.
  • Participates in the Mayor’s Neighborhood Leadership Cabinet meetings and Neighborhood Revitalization meetings as necessary.
  • Performs other related work as assigned.

Qualifications & Education
  • Considerable knowledge of materials, methods, practices, and equipment used in the Building Inspection Division.
  • Proficiency with computers and programs, including Microsoft Office Products (MS Word, Excel, etc.).
  • Ability to communicate effectively both verbally and in writing and to prepare and maintain accurate and complete reports and records.
  • General knowledge of the laws, codes, principles, practices, methods, and techniques as applied and pertaining to the various aspects of building inspection, building code, code enforcement, zoning, planning, etc.
  • Knowledge of basic mathematical principles.
  • Ability to exercise good judgment, courtesy, and tact in dealing with the general public, property owners, contractors, architects, engineers, and designers.
  • Ability to answer a variety of questions and make appropriate referrals to inspectors and/or the division manager.
  • Ability to establish and maintain efficient working relationships with City officials, boards and committees, and City staff.
  • Ability to act, make decisions, and justify action based on rational thought, good judgment, and logical thought.

Job Knowledge and Skills
  • Associate Degree - Office Administration/Business related