Administrative Assistant for the Center of Immunology
Job Description:
During the school year, the administrative assistant will schedule rooms, correspond with speakers, and deliver cookies for monthly Research in Progress meetings. They will also send notifications and other information to the members of the Center. Approximately 10-15 hours a week.
Summer availability is required (in-person for ONE day of summer). From April until August, the intern will organize the annual Center for Immunology retreat. Tasks include corresponding with vendors, booking venues and flights, compiling documents, etc. Many tasks can be done remotely. Approximately 10-20 hours a week.
Responsibilities and Duties:
- Maintain the Center’s online file system.
- Send emails to members regarding job opportunities, educational growth, experiential learning, and upcoming events.
- Make and manage procurement card purchases.
- Plan and execute the Annual Retreat at the Coralville Marriott for 100+ guests.
- Organize informational monthly meetings at the Carver Biomedical Research Building for approximately 35 guests.
- Prepare and submit E-vouchers for event expenses and monitor invoices.
Qualifications:
- Education Level: Undergraduate student at the University of Iowa, preferably enrolled in the Tippie School of Business or Event Management Certificate
- Experience: Event planning and administrative work
- Specific Skills: Microsoft Word, Excel, Outlook
- Personal Characteristics: Organized, good interpersonal skills, energetic, flexible, good time management, attention to detail, punctual
Please contact Lisa Lee (giao-lee@uiowa.edu) for any questions.