Project Management Fellow

Job Description Summary

A fellowship is an entry-level position designed to teach the employee the
fundamental facets of health and wellness advertising, the company, and their department. With a focus on training, our Fellows will have the opportunity to participate in training courses such as Pharma 101, Business Writing, and
Foundations of Presenting; as well as a series of discussions with Senior
Executives to understand how each department partners to service our clients. Fellows are given opportunities to expand their network and be mentored by the greatest minds in pharmaceutical advertising.

The Project Management Fellow assists the Project Management Team to which they are assigned to. The PM Fellow assists with the coordination of the internal Havas Team and ensures that the team completes projects within the time frame and budget as determined by the client.

RESPONSIBILITIES

- Communicates with the internal Havas team to monitor the progress of projects.

- Coordinates with the internal Havas team to ensure that the team meets set timelines. 

- Directs, guides, and facilitates the routing process in an organized manner.

- Uploads Adobe PDFs in Pulse and route for internal team review prior to project submission

- Sends reminders and follow up with internal team.

- Assists PM team with updating, deploying and leading Status meetings, internal contact reports, and follow up emails.

- Completes administrative tasks following proper file naming conventions such as opening project codes and folders on the server.

- Opens jobs in Pulse and adding people into their corresponding projects.

- Tracks project costs to ensure adherence to client’s budget. 

- Enters estimates into our finance system in Agresso.

- Pulls financial reports from Agresso to track budget in collaboration with Finance and Account teams.

- Begins to identify and internally escalate budget scope creep.

- Enters creative resource allocations per project, into agencies’ Resource Management platform tool in a timely manner, with guidance and direction from a more Sr PM lead

- Assists PM leads in updating project completion reports, forecasting documents, and Gantt charts.

IDEAL EXPERIENCE/CANDIDATE

- BA/BS in Marketing/Advertising, Communication, Business Administration, or equivalent.

- 0–1 year relevant business experience. 

- Prior experience in healthcare/communications industry preferred.

- Knowledge of Microsoft Office, Excel and Microsoft Project/Smartsheet.

- Strong organizational and critical-thinking capabilities.

- Strong writing and verbal communication and attention to detail.

- Candidate should show strong proactive capabilities.

- Candidate should be comfortable with working under pressure while maintaining quality standards.

- Candidate should thrive in a procedural and methodical environment.