Basilica Block Party and Events Intern

Purpose of Position:
Assist Special Events Manager with initiatives and fundraising events including the Basilica Block Party and The Basilica Landmark’s annual gala, Landmark Spark. Support the mission, vision, and values of The Basilica of Saint Mary and The Basilica Landmark while performing various job functions.
 

Scope of Position:
Reports to Special Events Manager. Responsible for special events assistance and administrative functions. The annual events on the development calendar at The Basilica of Saint Mary and The Basilica Landmark include Landmark Spark and the Basilica Block Party and other various events.

Description of Position:
BBP and Events intern will be responsible for assisting in all major fundraising events. Landmark Spark includes an auction and dinner for 350 people followed by entertainment. The Basilica Block Party includes a two-day concert in August for over 25,000 attendees with multiple stages. Responsibilities include working with the Special Events Manager and numerous volunteers in the planning process of these events, data entry, and clerical support. There will also be various other events (dinners, receptions, etc.) that will require your assistance.

Specific Responsibilities Include:
1. Attend regular planning meetings including marketing, communications, committee, consultant, and vendor meetings. Handle the details of meetings, including preparation and assembly of meeting refreshments, reminders, materials, and follow-ups.
2. Provide clerical support including recording and sharing meeting notes, mailings, phone calls, scheduling meetings, and submitting bills for payment.
3. Organize and manage a specialized database for events.
4. Assist with the design, copy writing, and production of volunteer communication.
5. Manage Basilica Block Party volunteer database, data entry of volunteer information.
6. Complete and submit event permit applications.
7. Assist social media manager by brainstorming and implementing creative and interactive content.
8. Must attend, set up, and tear down of events.
9. Special projects as assigned.

Qualifications:
Required
• Excellent computer skills including knowledge of Microsoft Office Suite and an understanding of mail merge and database management. Ability to learn new software programs quickly.
• Ability to manage and prioritize workload and accept new challenges daily.
• Must maintain confidentiality.
• Able to problem solve effectively.
• Excellent communication (oral and written) and organizational skills.
• Attentive and responsive to team communications.
• Proven time management skills.
• Desire to work in a non-profit environment, in event-planning, or with volunteers.
Schedule
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Must be available for event dates.
Landmark Spark: Friday, May 17, 2024
Basilica Block Party: Friday August 2, Saturday 3, 2024
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Must be available to attend committee meetings 1-2 evenings a month.

Must be available for overtime around dates of events, negotiable hours.
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Negotiable hours; 5-20 hours/week -depending on needs
Compensation; $15.19 per hour
 

Designation of Essential Functions
Church Interns must conduct themselves in a manner which is consistent with and supportive of the mission and purpose of the Church. This internship position does not require that the intern be a Catholic. However, as a parish community rooted in the teachings of the Catholic Church, inters are expected to be knowledgeable of core tenets and respectful of the mission, purpose and teachings of the Catholic faith.