2-Year Limited Duration Program Assistant II

Tualatin Hills Park & Recreation District (THPRD) is looking for a program assistant II to help turn the Jenkins Estate into the next sought-after venue in the greater Portland area. Jenkins Estate is a seven-bedroom historic site overlooking the Tualatin Valley, tucked into a wooden niche on Cooper Mountain. This registered historic site is available for corporate meetings, social events, memorials, and weddings.

This position may be responsible for planning and hosting classes, events, and additional recreational activities for Jenkins Estate.  They will collaborate with the program specialist to conceptualize, plan, and execute a diverse range of community events such as social gatherings, holiday celebrations and special occasions. The incumbent will coordinate with the maintenance team, rental contracts, and perform administrative duties for the venue.

The program assistant will receive general direction from the program specialist or a center supervisor and may provide lead direction for part time staff. They may exercise independent decision-making within established guidelines and receives occasional instruction or assistance as new or unusual situations arise.

The tentative schedule for this position is Monday to Friday, 8:00am-5:00pm, for the first 6 months in the role and will most likely change to flexible scheduling after this point.   The program assistant will work on-site full-time, specific location may vary.
 
The schedules vary and may require working early mornings, afternoons, evenings, and/or weekend hours to meet operational needs.

In lieu of resumes and cover letters, THPRD evaluates applicants through a series of supplemental questions and applications. Please answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience.

Essential Job Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Prepare and/or proofread a variety of forms, letters, fliers, reports, promotional materials, etc. from rough draft or detailed instruction. Perform data-entry. Research and collect data for special projects and reports.
• Provide information on the phone, or in person, in response to departmental inquiries, schedules, district services and other general information. Answer the multi-line telephone and direct calls to appropriate personnel and take accurate messages. Attend community events and volunteer events to provide support to program specialists and other staff as needed.
• Inventory, order, and maintain facility and program supplies.
• Maintain detailed records, verify accuracy of information, research discrepancies and record information to ensure compliance with established policies and procedures.
• Ensure the safety of program participants and if necessary, provide first aid. Prepare and submit accident/incident reports.
• Lead or assist with planning and coordination of meetings, special events, facility rentals and/or other programs.
• Lead or assist in the monitoring and evaluation of program effectiveness in meeting established objectives; participate with management and community groups in developing program goals, policies, and procedures; maintain program records; prepare reports on program operations.
• Serve on internal and external committees and work groups as assigned by supervisor.
• Perform light custodial duties, as needed.
• Perform other job-related duties as assigned.

Education and Experience

Any equivalent combination of education, experience, and training that would likely provide the applicant with the required knowledge, skills and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Equivalent to the completion of the twelfth grade.

Program Assistant II
Three (3) years of general clerical experience, including public contact and lead work experience. Familiarity with recreational programming, preferred.

Licenses and Certifications:
 

• Bilingual and multilingual skills are preferred.