2-Year Limited Duration Program Specialist

Tucked into a wooded niche on Cooper Mountain, Jenkins Estate is a seven-bedroom historic site overlooking the Tualatin Valley that is about to become the next sought-after venue in the greater Portland area!
 
Jenkins Estate is available for corporate meetings, social events, memorials, and weddings.
The program specialist position will be responsible for coordinating with vendors, sponsors, and community partners to secure necessary resources and support for events at this venue. They will oversee all logistical aspects of events including catering, entertainment, rentals, and permits, including providing direction to full and part-time staff.
 
A successful applicant will have experience building positive relationships with community partners, internal customers, and vendors. They will have worked with professional contracts from inception. They will have knowledge of industry market comparisons, to guide the new pricing structure of the venue. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.  

The tentative schedule for this position is Monday to Friday, 8:00am-5:00pm, for the first 6 months in the role and will most likely change to flexible scheduling after this point.  
 
The schedule may vary and require working early mornings, afternoons, evenings, and/or weekend hours to meet operational needs.

In lieu of resumes and cover letters, THPRD evaluates applicants through a series of supplemental questions and applications. Please answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience. 

Essential Job Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. 

 

• Provides technical and functional direction to assigned staff; gives work assignments; reviews and controls quality of work; participates in performing the more complex programming duties.
• Trains employees in work principles, practices, methods, policies, procedures, and applicable rules, and regulations; develops and delivers districtwide trainings related to assignment area.
• Plans, organizes, implements, and evaluates districtwide programs and projects; develops work plans and schedules; maintains program records; prepares reports on program operations.
• Conducts surveys, research, needs assessments, and feasibility studies, in participation with management and community groups, to identify educational, recreational, and social needs of the community and to monitor and evaluate program effectiveness in meeting established goals and target population needs; gathers and analyzes information on community resources; prepares recommendations for new programs and program changes, including collaborating with management and community groups in developing program goals, policies, and procedures and explaining estimated fiscal and organizational impacts.
• Develops and maintains relationships with community groups, organizations, and public and private agencies to promote district programs and services; provides program information to the public, community groups, and public and private agencies including developing and distributing printed materials, making verbal presentations to groups and organizations, and developing public service announcements.
• Represents the district in meetings with members of other public and private organizations, community groups, stakeholders, external committees, and the public; serves on or provides support to a variety of committees, task forces, or groups as necessary.
• Assists with preparing and updating grant proposals; manages grant funds; authorizes/reviews program expenditures for compliance with grant requirements; gathers and analyzes data; and prepares reports, as necessary.
• Maintains files, databases, and records related to program services; prepares a variety of written reports, memoranda, and correspondence.
• Observes and complies with all district and mandated safety rules, regulations, and protocols.
• Serves as the primary point of contact in the absence of the center or shift supervisor.
• Performs related duties as assigned.

Education and Experience

Any equivalent combination of education, experience, and training that would likely provide the applicant with the required knowledge, skills and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

A bachelor’s degree in a related field, or equivalent work-life experience, and three (3) years of increasingly responsible experience in the direct delivery of sports, recreation, fitness or aquatic programs, program development, implementation, and/or administration related to assigned program, including one (1) year experience in a lead or supervisory capacity.  

Licenses and Certifications:
 

• Possession of a valid Oregon Driver’s License and an acceptable driving record, to be maintained throughout employment.
• Bilingual and multilingual skills are preferred.