Administrative Support Transcription
Sarpy County
Administrative Support Transcription
SALARY
$20.74 Hourly
LOCATION
Papillion, NE
JOB TYPE
Full-Time
JOB NUMBER
01134
DEPARTMENT
Sheriff's Office
OPENING DATE
05/03/2024
CLOSING DATE
5/10/2024 11:59 PM Central
JOB OVERVIEW
Responsible for providing clerical support services to the Sheriff’s Office to ensure the efficient operation of the transcription unit with a specific focus on the confidentiality of reports.
SUPERVISION RECEIVED:
Administrative Support Transcription works under the direction of the Senior Administrative Manager.
SUPERVISION EXERCISED:
None
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Gathers paperwork each morning from the road patrol in-basket and distributes it to appropriate personnel.
Reviews and prioritizes paperwork and reports. Enters all arrest, incident, and information reports for the road patrol, court services, and Juvenile Justice Center, which are confidential in nature, into the law enforcement database.
Enters Notification Missing Person/Runaway Worksheets that are sent to the state.
Scan all paperwork pertinent to arrest reports and forward paperwork and citations after approval to the county attorney’s office daily.
Forwards Domestic Violence Worksheets to the appropriate personnel after entering them into the law enforcement database.
Prepares courthouse-run paperwork at the end of the workday.
Distributes Road Patrol paperwork to appropriate personnel.
Assists division commanders and assigned duty commander with reports needed for the daily ADC report; and information needed for the press regarding recent incidents or arrests.
Enters field interview information into the law enforcement database.
Prepares warrant requests when indicated on an incident form. Returns the requests to deputies for signature and notarization. Scan completed warrant requests into the computer and forward the original to the County Attorney’s Office.
Provides backup for other support staff positions.
Enters driver’s license pickup orders into the computer and forwards to designated road patrol sergeant. Upon receipt of the suspended license, updates the computer and forward license to the Department of Motor Vehicles. If unable to locate an individual, update the reason (e.g., party moved, no forwarding address etc.) in the computer and forward the pickup order to the DMV. In the event a party is arrested for driving under suspension, updates information in the computer and forwards the suspended license to the DMV.
Sorts, copies, and prepares Administrative License Revocation (ALR) paperwork when individuals are arrested for Driving Under the Influence of Alcohol or Drugs and forwards appropriate paperwork to the County Attorney’s Office and ALR Office. Makes sure appropriate paperwork is completed correctly and signed by the deputy and notarized.
Provides coverage for the Administrative Support Reception position weekly and during his or her scheduled time off.
PERIPHERAL DUTIES:
Operates standard equipment in the performance of job duties, i.e., fax machine, copy machine, personal computer, calculator, etc.
Performs other duties as assigned by the Senior Administrative Manager.
MINIMUM QUALIFICATIONS
NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:
Skill in the operation of the tools and equipment listed below.
Ability to learn the applicable laws, ordinances, and department rules and regulations.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with peers and supervisors.
Ability to follow verbal and written instructions.
Ability to work flexible hours and overtime when needed, and ability to handle stressful situations.
Good knowledge of the English language and proper grammar, spelling and punctuation.
Ability to utilize proper telephone etiquette.
Ability to perform mathematical calculations, including addition, subtraction, multiplication, and division.
Ability to type accurately using a typewriter, word processor and personal computer, and perform basic input, retrieval and spreadsheet functions utilizing a word processor and personal computer.
Ability to establish and maintain effective working relationships with the general public, government officials, law enforcement agencies and fellow employees.
Ability to maintain the confidentiality of all departmental communications, documents and correspondence.
MINIMUM QUALIFICATIONS:
General:
Must be 18 years or older at the time of employment;
Must possess, or obtain by time of hire, a valid State driver's license without record of suspension or revocation in any State;
No felony convictions or disqualifying criminal histories within the past seven years;
Must be able to read and write the English language.
Education and Experience:
High school diploma or GED equivalent.
Advanced knowledge/certification in computer software and operating systems.
An equivalent combination of education and experience.
PHYSICAL DEMANDS AND WORKING CONDITIONS
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
Work is generally performed indoors in an office setting and occasionally requires lifting and/or moving more than 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Subject to call twenty-four hours a day, seven days a week in the event of a crisis. During an emergency as declared by the Sheriff, employees’ shifts, hours, and duties may be established and leave provisions may be cancelled or restricted.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work may be stressful when dealing with irate citizens, meeting deadlines, and performing other complex work criteria.
The noise level in the work environment is usually high with a various amount of activity from employees, general public, news media, and/or outside law enforcement agencies
Agency
Sarpy County
Address
1210 Golden Gate Drive
Papillion, Nebraska, 68046
Phone
402-593-4465
402-593-4487
Website
Administrative Support Transcription Supplemental Questionnaire
*QUESTION 1
If you answered YES to the above, please describe in what Sarpy County Office/Department you work. If you answered NO to the above, please write 'N/A'.
*QUESTION 2
What is the highest level of education you have achieved?
No high school
High School or GED
One year of college
Up to 2 years of college
Up to 3 years of college
Bachelor's degree
*QUESTION 3
How many years of related work experience in a secretarial/administrative role, which includes records management, do you have?
1 year of experience
2 years of experience
3 years of experience
4 years of experience
5 or more years of experience
*QUESTION 4
Describe in detail your work experience in a secretarial/administrative role, which includes records management. If you have none, please write 'N/A'. Do NOT indicate the County should refer to your resume - failure to answer this question within the application will exclude you from further consideration for this position.
*QUESTION 5
Indicate your proficiency with Microsoft Office.
Beginning
Intermediate
Advanced
Professional
*QUESTION 6
Due to the essential functions of the position, the employee must be able to access sensitive data bases (example: NCIC). As such, you cannot have a felony conviction to be able to access these types of databases, Do you understand this stipulation?
Yes
No
*QUESTION 7
Do you currently have NCIC certification?
Yes
No
*QUESTION 8
Do you have a valid Drivers' License?
Yes
No
*QUESTION 9
Are you able to perform the essential functions of this position with or without accommodation?
Yes
No
*QUESTION 10
Are you able to meet the physical demands and work environment requirements of this job with or without accommodation?
Yes
No
*QUESTION 11
Hours of this position are typically M-F 8:00 am - 4:45 pm. Due to the nature of the department, other availability may be necessary (early mornings, nights, weekends, holidays, call-ins.) Are you able to meet the hours requirement of this position?
Yes
No
*QUESTION 12
Are you requesting Veterans Preference as stipulated in Nebraska Statutes § 48-225 to 48-231? Such preference includes initial employment or a return to employment with the State of Nebraska or its governmental subdivisions if termination of previous employment was for other than disciplinary reasons.
Yes
No
*QUESTION 13
Sarpy County complies with Nebraska Veterans' Preference Laws. If you are claiming Veterans' Preference you must attach Form DD214 (prefer member form 4) and if applicable, documents showing you receive or are eligible to receive benefits from the U.S. Dept. of Veterans Affairs. The spouse of a 100% disable veteran may claim preference by providing the Form DD214, Proof of Disability and a marriage certificate. The spouse of a service member may claim preference and is limited to the time the service member is on active duty and up to 180 days after discharge/separation from service. DO YOU UNDERSTAND AND ACCEPT THESE STIPULATIONS?
Yes
No
N/A - does not apply
* Required Question