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BASIC FUNCTION

Assist in the recruitment, hiring, and on-boarding of student/hourly employees within the Division of Student Life. Assist with other administrative functions including data entry and filing.

RESPONSIBILITIES

  • Greet and help any student, staff, or customer that come into the office
  • Promptly respond to any student, supervisor, or staff inquiries by email or phone call
  • Maintaining the Data Collection system, which is crucial to our hiring process
  • Communicating pre-employment requirements to new hires
  • Manage non-transactional pre-employment processes
  • Process, track, and analyze report date for HR Representatives and HR Coordinators
  • Assisting P&S Transaction Specialists as needed
  • Conduct a short orientation for new employees
  • May track performance reviews to assure completion
  • Advertise and maintain current job openings by posting and updating as needed and tracking such changes
  • Respond daily to applicants who are seeking employment
  • Create and send out offer letters to temporary employees
  • Assist with scanning documents and other clerical tasks
  • Represent Division of Student Life Human Resources by participating in recruitment activities as needed
  • Exhibit behavior and appearance as expected of a professional
  • Assist with data entry
  • Assist with special projects as opportunities arise
  • Assist with providing coverage in Vice President of Student Life office, as needed

QUALIFICATIONS

  • Registered UI student.
  • Must be able to make a one-year commitment and start working Summer 2024
  • Must be in sophomore standing or above.
  • Demonstrated professionalism, organization and communication/customer service skills necessary.
  • Experience with computer systems, preferably Microsoft Office.
  • Experience in an office or related work environment preferred.
  • Experience in a leadership capacity is desirable.

WORK HOURS

  • This position is limited to up to 20 hours per week (320 hours per semester). May work up to 40 hours per week during break periods (spring, summer, fall and winter) as assigned.
  • Shifts open from 8:00AM to 11:00AM on Tuesday, 8:00AM- 1:00PM on Thursday, and 2:00PM to 5:00PM
  • Availability during business hours Monday – Friday.
  • Availability during summer and break periods.
  • Occasional weekend hours.

LOCATION

  • Iowa Memorial Union – 253 IMU

TRAINING REQUIREMENTS

  • Criminal Background Check upon hire
  • FERPA Training
  • IMU Emergency Response Staff Training