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Editorial Assistant, Trade

W.W. Norton & Company, Inc. is seeking an Editorial Assistant to join its Trade Editorial Department. This is a full-time, entry-level position based out of Norton’s headquarters in NYC.


Essential Job Responsibilities:

  • Supporting two editors acquiring a diverse list of nonfiction in subjects ranging from popular science and math to history, classics, narrative journalism, memoir, and biography. A significant portion of this role will involve working on illustrated books and cookbooks.
  • Reading and reacting quickly to nonfiction submissions of various genres.
  • Preparing manuscripts for copyediting and production; managing manuscripts in all stages of production; reminding editors and authors of deadlines.
  • Drafting promotional copy for catalogs, book jackets, and sales-related materials.
  • Professionally interacting with authors, production, marketing, and sales staff to relay messages; following up on requests/information; and in general anticipating when to act proactively on messages.
  • Administrative management: organizing and maintaining files; tracking manuscripts and reviews; copying, printing, and emailing; tracking and processing payments.
  • Managing text and photo permissions with authors and the contracts department.
  • Creating and editing Excel and Word documents to support projects and/or manage office responsibilities.
  • On proven ability, some editing of manuscripts and contributing to overall publishing strategy of individual titles.

Please note that this job description is not designed to cover all activities required of the employee.


Required Qualifications:

  • Bachelor’s degree.
  • Employment eligibility to work with W.W. Norton & Company in the US is required
  • Must be able to work full business hours from Norton’s New York City headquarters
  • Resumes MUST be accompanied by a concise, eloquent cover letter describing current reading interests and reasons for applying to this job in particular. No resumes will be considered without a strong cover letter. The letter must be free of typos and grammatical errors.
  • Sharp, curious mind, expanded by breadth and depth of reading in contemporary nonfiction of various genres, including science, food, current events, and cultural and international subjects. Applicant should regularly follow multiple reputable sources, both in print and online, for news and information. (This is a nonfiction-oriented job, and while sensitivity to language and ability to judge strong storytelling are essential, those whose interests are exclusively literary will be at a disadvantage in the application process.)
  • Interest in cookbooks and cooking a plus.
  • Excellent verbal and written communications skills, including the ability to interact with confidence, warmth, and respect with authors, agents, and employees at all levels.
  • Strong attention to detail, ensuring that all aspects of daily activities are handled with painstaking accuracy.
  • Proactivity, flexibility, and adaptability in a rapidly changing environment; must be able to anticipate needs and deliver timely, relevant solutions and actions, and to adjust with a "can-do" attitude. Must be self-directed and independent.
  • Strong organizational and time management skills; ability to prioritize and multi-task effectively across departments, activities, and projects.
  • Must be seen as knowledgeable and capable of handling sensitive, critical information.
  • Mastery of email and calendar management tools, specifically Outlook; proficiency in Word and Excel.


Currently available benefits*:

  • Annual compensation for this position is $48,000. All salaries and salary ranges posted by Norton may vary depending on experience, skills, location and like considerations.
  • Generous paid time off, paid holidays, and summer Friday afternoons beginning in July
  • Generous health benefits, including PPO and EPO medical insurance options; vision insurance; dental insurance; flexible spending accounts for healthcare, dependent care and commuter costs; gym membership reimbursement; and more. Coverage for spouses, domestic partners, and dependent children is available.
  • Profit-Sharing and 401(k) benefit plan with discretionary contribution matching by employer
  • Disability and life insurances
  • FMLA, parental and other leave
  • Employee Assistance Program (for mental health, financial planning, and other needs)
  • Company-provided laptop
  • Employee discounts on Norton books
  • Limited matching of employee donations to select non-profit organizations

*All policies and benefits described are subject to change at any time.