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Law Library Assistant

Clackamas County

Job ID: 107514

Location: Law Library

Full/Part Time: Part Time

Regular/Temporary:Regular

CLACKAMAS COUNTY CORE VALUES

Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:

• Service
• Professionalism
• Integrity
• Respect
• Individual accountability
• Trust

By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT. https://www.clackamas.us/countyadmin/spirit

Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, July 22, 2024.

PAY AND BENEFITS

Hourly Pay Range: $22.893027 - $28.810215

Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.

We encourage and support employee health and wellness by offering, health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee's date of hire.

Attractive benefits package and incentives for employees in regular status positions are detailed below.

Generous paid time off package, including:

• 6 hours of vacation accrued per month*

• Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation leave at time of hire.

• 8 hours of sick accrued per month
• 10 paid holidays and 1 personal day per year

* Monthly accruals are prorated for less than 1.0 FTE

Other Benefits:

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):

• Employer paid 6% PERS retirement contribution (The county currently pays the employee's share of the retirement contribution.)

• Robust EAP and wellness programs, including gym discounts and wellness education classes
• Longevity pay
• Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
• A variety of additional optional benefits (see links below for additional information)

Employees working less than 20 hours per week are not eligible for medical benefits.

This is a part time County position represented by the Employees' Association.

https://dochub.clackamas.us/documents/drupal/7dba3a51-43c7-4179-afee-5446391568bb

http://www.clackamas.us/des/benefits.html

JOB DETAILS AND QUALIFICATIONS

Are you passionate about the legal field and looking to make a meaningful impact in your community? Clackamas County Law Library is excited to announce an opening for a part-time Law Library Assistant.

This is a unique opportunity to join a dedicated team of professionals and serve diverse patrons, including judges, attorneys, and the public. If you thrive in a collaborative environment, have a keen eye for detail, and love legal research, this role is perfect for you. Work 20 hours a week in a stimulating and supportive setting where your contributions directly enhance access to legal resources and information.

The Law Library Assistant greets and assists patrons in person, via telephone, and online, helping them navigate print and electronic law library collections and systems. In this role, you will provide information on legal research and reference materials, answer ready-reference type questions, and refer complex inquiries to Law Library staff. Responsibilities also include remote reference assistance, fulfilling online requests for legal information, and processing incoming print and non-print materials for the collection. The assistant will perform collection and shelf maintenance, including filing, updating, and shelving legal research materials and inventorying and correcting electronic files. You will help keep the Law Library facilities clean and orderly, monitor supplies, and follow opening and closing procedures. Additionally, the assistant will process interlibrary loan requests, participate in collection development conversations, and assist with evaluating and anticipating future library needs. Special projects such as labeling, organizing, and updating documents, assisting with events, and training new volunteer staff are also part of the role.

The ideal candidate will have library or legal experience, preferably in a law library or legal research environment. They will be familiar with navigating through print and electronic law library collections and systems. They will also have excellent attention to detail, strong communication skills, patron assistance, and computer skills.

If you're ready to bring your passion for legal research and library services to our team, we encourage you to apply and join us in making a significant impact in our community!

Required Minimum Qualifications/ Transferrable Skills:*

• A minimum of three (3) years of related library or legal experience that would provide the required knowledge and skills to perform the responsibilities of this position
• Experience communicating with diverse populations
• Strong interpersonal and communication skills in a trauma-informed environment
• Ability to accurately perform repetitive tasks with frequent interruptions
• Ability to work independently and as part of a team

Preferred Special Qualifications/ Transferrable Skills:*

• A Master's degree in Library and Information Science (MLIS) or a Juris Doctor (JD) degree
• Experience working in a law library or legal environment
• Knowledge of print and electronic law library collections and systems
• Advanced computer skills, including knowledge of online legal research subscriptions (Lexis/Westlaw/etc.), Word, Excel, and Outlook

Pre-Employment Requirements:

• Must pass a criminal history check which may include national or state fingerprint records check
• Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual bases in compliance with State and Federal legislation.
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673

*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include but are not limited to the following:

• Greets patrons and provides assistance and guidance via in-person, telephone, and online; determines general area(s) of need; assists patrons in navigating through print and electronic law library collections and systems; provides information on types and locations of legal research and reference materials; assists patrons in obtaining access to specialized law library materials using online and print resources; explains and demonstrates use of online catalog, databases, and library classification systems; answers patron inquiries regarding Law Library accounts, services, facilities, policies, collections and programs, and refers inquiries as appropriate to higher level staff; keeps tally of patron use.
• Answers ready-reference type questions where answers are factual and easily located using resources available in the Law Library and do not require the application of professional-level librarian skills, training, and judgment; refers other reference and research queries to librarian staff within the Law Library.
• Provides remote reference assistance; performs general reference services using online legal research databases; locates materials to fill online requests through email to attorneys, judges, and their staff; processes requests from Clackamas County Jail inmates for legal information using online subscription databases.
• Prepares incoming print and non-print materials for collection; adds call number stickers, bar codes, spine labels, and repackaging; prepares and sends materials for bindery; assists in basic data entry related to cataloging.
• Performs collection and shelf maintenance activities; files, updates, and shelves print legal research materials including loose leafs, pocket parts, and other supplements to maintain currency of publications; inventories collection to identify missing or damaged materials and pages missing from Continuing Legal Education and other materials; shifts and shelves materials; assists in removing out of date materials; identifies and makes corrections to electronic files and materials such as file paths; reads specialized call numbers and works with complex pagination; communicates with legal publishers for collection maintenance.
• Assists in keeping the Law Library facilities clean and orderly, including copy/print room conference rooms; creates and helps maintain conference room calendars; tidies and cleans carrels, workstations, etc., and performs shelf straightening; monitors supplies and informs Law Librarian when supplies are needed; follows arriving or departing, and opening or closing procedures including shutting down equipment and securing premises.
• Processes interlibrary loan requests with other law libraries, including requesting or providing materials; enters requests and coordinates with responding law library to receive material; checks material into circulation and notifies patron; communicates with patrons and internal and external staff regarding outstanding requests.
• Participates in collection development conversations; provides information regarding patron demand; participates in review of material for possible acquisition.
• Assists in evaluating current Law Library services and anticipating future needs.
• Assists higher-level Law Library staff with special projects such as labeling, organizing, updating documents, and assisting with events or programs; may assist in training new volunteer staff.

REQUIRED KNOWLEDGE AND SKILLS

Working Knowledge of: Library methods, procedures, practices, and terminology; library classification system; library collection location; library cataloging and classification methods and procedures; basic English composition, spelling, and arithmetic; general techniques and principles of reference service; computer equipment and related library software; word-processing; data entry and record-keeping systems.

Some knowledge of: Law library principles, public law library policies and procedures, traditional and computer-assisted legal research, reference assistance, and collection development.

Skill to: Deal tactfully and courteously with the public served; effectively perform a wide range of responsible clerical and library duties; communicate effectively in both written and oral manner with other staff, the general public, and other patrons of the library; plan programs; perform multiple tasks simultaneously; assist in the preparation of concise and accurate records; effectively learn and use existing reference materials; perform detailed and more complex tasks with accuracy; utilize computer system for input, search and retrieval of information; collect, search, process and interpret data; interpret and apply rules and standards of the County library system; assist in overseeing the work of staff as assigned; establish and maintain effective working relationships with other employees, the general public and staff of other libraries; promote library activities to ensure effective operations.

WORKING CONDITIONS

Duties require continuous walking/moving, standing for extended periods, frequent squatting, kneeling, bending, twisting, reaching forward and overhead, fine motor control, and the ability to lift 35 pounds, lift and carry 20 pounds, overhead reach 5 pounds, push/pull 20 pounds, and lower 50 pounds. Duties also involve exposure to dust and odors/fumes including strong perfumes.

WORK SCHEDULE

This position works up to 19 hours per week and up to 7. 5 hours daily during a standard workweek of Mondays and Fridays with required opening shifts on Fridays. The candidate selected for this position will discuss specific hours and days of work at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.

EXPLORE CLACKAMAS COUNTY

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.

• http://www.clackamas.us/
• http://www.clackamas.us/onboarding/
• https://www.mthoodterritory.com/

ABOUT THE DEPARTMENT

The Alden E. Miller Law Library of Clackamas County provides legal research and reference services to Clackamas County judges, attorneys, court staff, county staff and citizens. The Law Library collection includes local, state and federal materials in print, electronic, and microfilm/fiche formats.

http://www.clackamas.us/lawlibrary/

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help With Your Application:

• https://dochub.clackamas.us/documents/drupal/6b3147a3-bf84-4f52-8238-64a37e936b4f
• https://www.clackamas.us/jobs#helpwiththeapplication

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:jobs@co.clackamas.or.us?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• https://www.clackamas.us/des/jobs.html
• https://dochub.clackamas.us/documents/drupal/a67ee11c-861c-4126-aa5a-4dec6174f6eb

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.

RECRUITING QUESTIONS?

James Callahan, Recruiter
mailto:JCallahan@clackamas.us?subject=RECRUITMENT%20QUESTIONS

To apply, visit https://apptrkr.com/5395041

https://www.jobelephant.com/

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