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Student Accounting Associate-Cardiothoracic Surgery
The department of Cardiothoracic Surgery at University of Iowa Health Care is seeking a Student Accountant. The primary responsibility of this position will be to provide accurate financial information in a cost-effective, efficient, and timely manner and to assure responsible stewardship of the University's financial resources by establishing policies and procedures in compliance with internal and external regulations. Perform a broad range of accounting and financial analysis responsibilities to assure effective and compliant operations in the Department of Cardiothoracic Surgery. The position requires a high level of collaboration, attention to detail, and accuracy.
Job Duties:
- Monitor and reconcile account expenditures, irregularities, answer inquiries regarding usage and status of accounts; advise in usage and status of accounts; provide recommendations and implement corrective action.
- Assist in the year-end closing of accounts and preparation of financial reports and annual budgets.
- Complete complex and non-routine reconciliations.
- Assist in the preparation of grant applications and annual grant reports.
- Monitor, track, and set up billing for clinical trial accounts.
- Assist faculty and lab staff with complex, capitalized equipment orders or other non-routine orders
- Maintain records to support departmental accounts and funded awards activity.
- Follow general policies and procedures in accordance with the regulations of The University of Iowa, Caver College of Medicine, and the Department of Cardiothoracic Surgery.
- Review and audit transactions for appropriateness, accuracy, classification and for compliance with external sponsor expenditure guidelines and reconcile differences
- Open new accounts within University guidelines and execute the timely closing of grant and non-grant accounts.
- Review totals, prepare monthly and yearly reports, accruals, salary & fringe predictions for quarterly and yearly budgets. Monthly monitoring and reconciliation of general ledger and all entries.
- Set up and monitor salary splits for the department over all MFKs.
- Recommend and assist in the development and delivery of training on financial systems, travel, and purchasing policies to department and laboratory staff
- Reconcile bank deposits.
- Review and analyze Funds Flow monthly.
- Track commitments and prepare projections for Administrator, as requested, for numerous reports from expenses, salaries, VA commitments, monthly departmental snapshots, and comparison to prior years.
- Assist with the development of financial proformas for financial planning.
- Liaison with the University of Iowa Foundation and review spending and money transfers as needed.
- Set up bill areas for new providers, entering effort into METS and generating reports & reviewing each provider.
- Correct accounts with JE and or WebCV, payCV and request corrections from other departments as needed.
- Process transactions/payments as appropriate in ProTrav system.
- Answer questions & resolve account discrepancies with budgeting, salaries, new hires, MFKs, and remaining balances.
- Develop and prepare reports that reflect activity levels with comparison to appropriate benchmarks.
- Analyze data from monthly grant reports. Distribute data to faculty and explain the budget and forecast.
- Answer questions and resolve account discrepancies both internal and external.
- Serve as a resource related to billing matters for the Department of Cardiothoracic Surgery.
- Prepare special and periodic reports as required.
- Review external funding account transactions and assist with Grant Accounting closeout/review of financial transactions.
- Provide timely reports on variances from such established budget and make recommendations to reduce unfavorable budget variances.
- Provide direction and assistance to departmental administrative staff and faculty based on the budget.
- Assist in development and maintenance of account databases and reporting.
Required Qualifications:
- Proficiency in computer software applications including the Microsoft Office Suite
- Proficiency in statistical and financial analysis
- Excellent written and verbal communication skills are required.