Soirée Wedding Planning Assistant
Who we are looking for:
Soirée - the premier wedding planning firm in Iowa and beyond - is excited to welcome a part-time assistant to our team.
The Soirée Assistant is a bright, ambitious, experienced, and savvy business professional with a passion for details & organization. This is an incredible opportunity to be an integral part of the exciting wedding industry, supporting our lead planners & helping to produce memorable events throughout Iowa, the Midwest, and internationally.
The right candidate can successfully coordinate the detailed tasks for each unique event, manage clients' questions, check in with each event's progress and vendors, assign associate planner schedules, organize supplies, and be the daily point of contact for Emily, the owner. This position fits someone who loves weddings, thrives on paying attention to details, and keeps everything organized for on-time delivery.
Who we are:
Soirée is the top choice for wedding & event planning for all couples in Eastern Iowa. With more than 850 weddings planned over the years, we are experts in our field. Every wedding we plan is done with love, care, and great attention to the details, all in an effort to to fit each couple’s personal style and celebrate their unique love. Our vibrant enthusiasm and true joy for what we do, combined with our top-notch organizational skills & discerning eye, ensure each and every one of our events is a success.
Essential Duties & Responsibilities:
- Provides excellent customer service by being responsive, reliable, motivated, organized, fun, detailed, and energetic.
- Writes for marketing, social media, website, blog posts, organization, and sales.
- Manages the owner's calendar, receives/makes phone calls, conducts video conference calls on behalf of the company, and responds to emails and other correspondence on behalf of the owner.
- Assists with scheduling and coordinating Wedding Planners for events based on the packages and services booked, including booking & managing travel plans.
- Reviews plans, programs, agendas, budgets, and services for accuracy according to customer expectations & scope of services, & fixes any issues before they become a problem.
- Assists with coordinating event details with vendors on the client’s behalf
- Researching and recommending available vendors on behalf of a client
- Responsible for preparing, ordering, and picking up items for events, including driving and running other in-town errands.
- Communicate & respond to challenging situations by translating them into client-friendly recommendations.
- Other duties as assigned. There is always something new and never a dull day when you help plan unique & beautiful weddings!
The ideal candidate is/has:
- Personable and Friendly
- Time Management Skills
- Attentive Listener
- Exquisite Verbal & Written Communication Skills
- Organized
- Attentive To Detail
- Professional & Dependable
- Level Headed in Dramatic Situations
- Tech Savvy
- Skilled With Resolving Conflicts
- Problem Solver
- Positive Outlook
- Able To Work Independently
- Smart Phone With Internet Access
- Own Means of Transportation & Valid Driver’s License
Please send a resume, a cover letter, and social media handles (optional). Cover Letter recommended topics:
- Why are you the right person for this position?
- How can you help us grow our company?
- What else should we know?