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Stewardship & Event Coordinator

University of Wisconsin-Stout
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The Stewardship & Event Coordinator works closely with the Vice Chancellor of University Advancement, Foundation and Alumni Association staff, University leaders, alumni, donors and volunteers to successfully meet the university's engagement and fundraising goals.

The coordinator will manage and execute comprehensive strategies that steward alumni, donors, and friends to advance the mission of the University of Wisconsin-Stout through the Stout University Foundation and Alumni Association. The work is guided by a comprehensive strategy for moving stakeholders through phases of engagement that result in philanthropic support to UW-Stout.

Official Title and Job Description: AD035 Project Coordinator

QUALIFICATIONS
Minimum / Required

  • Bachelor's Degree
  • Demonstrated proficiency with written communication skills
  • Experience in project management, special event planning, communications, and public relations

Highly Desired / Preferred

  • Experience working in a higher education working environment
  • Experience with managing multiple projects
  • Experience using Blackbaud Raisers' Edge Software, MS word, MS excel

RESPONSIBILITIES

  • Develop, manage and implement a comprehensive stewardship and donor relations plan that appropriately and consistently promotes meaningful interaction with, and recognition of donors at all levels.
  • Collaborate with development staff and university administrators to develop tailored donor journeys for donors, including endowment reports, personalized engagement activities.
  • Coordinate with alumni, annual giving, corporate giving, and development staff to take advantage of opportunities for cultivation and stewardships such as first-time donors, step up donors, and giving societies.
  • Think strategically and creatively to develop strategies to engage new and existing donors through personalized outreach and stewardship initiatives.
  • Coordinate donor engagement efforts including thank you messaging, handwritten notes, and milestone acknowledgements.
  • Create the annual impact report on an annual basis.
  • Analyze and report the effectiveness of donor journeys, stewardship activities and events in relation to donor engagement and philanthropy.
  • Coordinate and manage the annual scholarship reception and stewardship events and assist with other UW-Stout Foundation & Alumni Association events.
  • Serve as the Liaison between the Foundation and Financial Aid to monitor the scholarship process and ensure donor intent is being followed.

Other Duties:
Advancement team members may be asked to perform other duties as needed to fulfill campaign goals, ensure benefactors and stakeholders are met with the highest level of stewardship, fulfilling exceptional customer satisfaction to all internal and external partners of UW-Stout and interact with associates in a professional manner and help promote a productive and positive team atmosphere.

DEPARTMENT INFORMATION

The UW-Stout Office of University Advancement is comprised of the UW-Stout Foundation and Alumni Association. Together these units collaboratively strive to advance the mission of UW-Stout through building relationships with alumni, friends, and industry partners of the university. As Wisconsin's only Polytechnic University, corporate and business partnerships provide resources that transform UW-Stout students' experience, in and outside of the classroom.

The person filling this position will be joining a dynamic team that is responsible for the acquisition and stewardship of philanthropic resources for UW-Stout.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, 2/10/2025 are ensured full consideration.  Applications submitted after 2/10/2025 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs 

Required application materials: 
1. Cover letter (* See below)
2. Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Jocelyn White
Phone: 715-232-2583
Email: whitejoc@uwstout.edu 

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Jackie Berg
Phone: 715-232-3690
Email: bergja@uwstout.edu 

ADDITIONAL INFORMATION

Minimum annual starting salary of $45,000, commensurate with qualifications and experience.  The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.  

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.  

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.


In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information 

INSTITUTIONAL OVERVIEW  

University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.  
 
UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin 's only Polytechnic University and as a regional, national and international leader in higher education.  

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us 

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community 
 

Job Family: Staff