Accounts Payable Specialist
POSITION SUMMARY
Reporting to the Accounting Manager, this position is responsible for ensuring the timely, accurate and consistent processing of vendor invoices and payments. This role is onsite at our company headquarters.
RESPONSIBILITIES
- Review all accounts payable entries to ensure proper coding and verification of all amounts and vendor-required information.
- Prepare weekly requests for AP disbursements for review and approval of Management.
- Match vendor invoices and purchase orders, resolve discrepancies, verify tax rates, quantities billed, and unit pricing, and request credit memos, where applicable.
- Process functions include but are not limited to, entering invoices, invoice workflows, approving and posting of invoices, processing of check runs and the voiding of checks/payables.
- Understand the interface of the A/P system with the general ledger to provide problem solving for reconciling issues.
- Reconcile Accounts Payable accounts on a weekly/monthly/quarterly basis.
- Prepare and provide expenditure analysis as needed.
- Complete audits of vendor data throughout the year to ensure the timely processing of 1099s for vendors at year-end.
- Assist with month-end tasks such as gathering support documentation for accruals and reclassifying entries.
- Prepare quarterly Sales Tax Payable for consumables.
- Interface with suppliers, leadership, and employees on any A/P related issues.
QUALIFICATIONS
- Demonstrated success in the area of Accounts Payable required.
- Associates degree and/or equivalent experience required.
- Proficient in Excel and other computer programs, including but not limited to, Microsoft Office.
- Strong analytical and critical thinking skills with the ability to prioritize and adhere to tight deadlines while maintaining accuracy and attention to detail.
- Excellent verbal and written communication skills.
- Ability to build and maintain strong relationships.
- Ability to adapt to a changing environment and handle multiple priorities.
- Willingness to remain flexible and adapt to change as we continue to grow as a company.