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Records Management Specialist

Minnesota Department of Public Safety
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This announcement will be used to fill one vacant position at the Management Analyst 2 / Records Management Specialist in the Evidence Intake Section of the BCA Forensic Science Services in St. Paul, MN. This is a full-time, permanent position that will provide support to the BCA Forensic Science Services and its external partners in the area of records management. 

This position will:

  • Ensure laboratory records are retained and dispositioned appropriately 
  • Prepare case materials, relevant documents and reports for discovery pursuant to the MN Rules of Criminal Procedure
  • Facilitate the identification and preparation of laboratory records for data practices purposes pursuant to the MN Data Practices Rules
  • Support the Quality Systems Group in management of forensic systems that maintain laboratory records
  • Ensure evidence submitted to the BCA Forensic Science Services is properly received and recorded in the Laboratory Information Management System (LIMS)

These activities will be conducted in adherence to the agency policies and procedures in a manner that embodies the mission, vision, and values of the MN BCA activities will be conducted in adherence to the agency policies and procedures in a manner that embodies the mission, vision, and values of the MN BCA.

Qualifications

 

Minimum Qualifications

1.     Three years of experience providing administrative support in maintaining, analyzing and interpreting Criminal History Records and/or records maintenance and/or control in a law enforcement agency. Bachelor’s degree may substitute for one year of experience.

2.     Experience working with legal, criminal justice and data practice terminology.

3.     Experience analyzing, interpreting and applying state and federal statutes, rules and policies related to adult and juvenile criminal history information.

4.     Excellent oral and written communication skills.

5.     Ability to work with a diverse clientele.

Preferred Qualifications

1.     A Bachelor’s degree in Criminal Justice.

2.     Experience or education as a paralegal or related field.

3.     Knowledge of the various components of the Minnesota Criminal Justice System and their functions.

4.     Knowledge of systems related to criminal history records and information exchange, such as, III, NLETS and NFF.

5.     Knowledge or experience with E-filing.

6.     Experience with standard computer software (e.g. word processing, spreadsheets)

Physical Requirements

Requires occasionally moving and transporting 50-pound items and frequently moving and transporting objects such as heavy tools and heavy file boxes. This job may require positioning self to a significant degree across rough terrain or may involve maintaining a stationary position for extended periods.

Additional Requirements

The prospective employee will undergo a background check for this position which will include the following:

1.     A criminal history check

2.     Reference check

3.     Driver License history

4.     Fingerprints

The BCA will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Madison Markgraf at madison.markgraf@state.mn.us 

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Madison Markgraf at madison.markgraf@state.mn.us.

About Public Safety Dept 

The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need. For accommodations or questions about accessibility specifically relating to this job announcement, please email the Affirmative Action Division at marna.johnson@state.mn.us or call 651-539-1875.